Operations Coordinator - NIH; Short-Term

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process. Operations Coordinator - NIH (Short-Term)

Bethesda, MD, US

Salary Range: $41.00 To $43.50 Hourly

Global Solutions Network (GSN), a federal government contracting firm, presents this full time, short-term position supporting GSN's customer at the National Institutes of Health (NIH). This position provides a competitive salary and comprehensive benefits.

Responsibilities:

• Coordinate with upper management on special projects
• Act as a point-of-contact with upper management, administrative, budget, and property management staff
• Disseminate guidance to staff on Federal guidelines and procedures
• Develop, maintain, and update spreadsheets for personnel, budget, and travel actions
• Research and propose new administrative procedures
• Prepare reports to include monthly expenditures, forecasts, and staffing allocations
• Prepare a variety of personnel actions; monitor status to ensure that deadlines are met
• Coordinate the preparation of a variety of items such as travel requests, professional service orders, requests for sponsored travel Form 348, outside activities Form 520, official duty memoranda, training requests, individual mass mailings, correspondence, reports and various forms; maintain copies of all travel orders and vouchers in the established office file
• Prepare inventory and purchase requests; assists with property management by serving as a property custodian for assigned areas
• Prepare supply orders via POTS with government approval and ensure proper delivery and receiving of items
• Set up and format spreadsheets to analyze information
• Gather and analyze information about processes and programs; prepare reports, letters, and other documents for review and input for programs, policies, and activities
• Coordinate the printing and conversion of paper documents to electronic files
• Develop, maintain and utilize various administrative databases
• Compile data and create and maintain PowerPoint presentations for presentation utilizing computer programs
• Maintain contacts database; update maintain calendars and shared calendars for multiple staff members
• Coordinate meetings, workshops and courses for staff; schedule conference rooms
• Maintain office records including office procurements and reimbursement procedures
• Assist with timekeeping tasks
• Assist with annual reports, Pub Med Central submissions and other publication-related duties
• Design and coordinate systems for communications among staff to facilitate the efficient flow of information relating to projects and program activities
• Maintain branch file systems for correspondence and projects
• Note commitments made by executive level during meetings and arrange for staff implementation
• Arrange for staff member to represent organization at conferences and meetings, establish appointment priorities, or reschedule or refuse appointments or invitations
• Read outgoing correspondence for executive level approval and alert writers to any conflict with the file or departure from policies or executive level viewpoints; make recommendations to resolve problems that arise
• Assist Leadership, in their absence, to ensure that requests for action or information are delayed to the appropriate staff; triage notifications to executive level based on level of importance
• Summarize the content of incoming materials, specially gathered information, or meetings to assist executive; coordinate the new information with background office sources; draw attention to important parts or conflicts
• Compose correspondence requiring some understanding of technical matters within the program
• Update and develop content for websites and monitor for currency and accuracy of information
• Orient new personnel to the laboratory
• Initiate training of new administrative personnel

Qualifications:

• Bachelor’s degree and ten years' experience
• Demonstrated proficiency in Microsoft Office
• Knowledge of NIH procurement, purchasing and administrative systems
• Paid Time Off and Paid Holidays
• 401K/Profit Sharing Plan
• Flexible Spending Accounts (Healthcare & Dependent Care)
• Pretax Parking & Transportation Plan
• Short-Term & Long-Term Disability Insurance
• Life & AD&D Insurance
• Professional Development/Education
• Employee Discount Program Employee Assistance Program
• Travel Assistance Program

Global Solutions Network, Inc. (GSN) is an Equal Employment Opportunity (EEO) employer. It is the policy of the GSN to provide equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected US veteran or disabled status, or genetic information.