Executive Assistant Bethesda, MD

Executive Assistant

We are looking for an experienced Executive Assistant to support the General Counsel in Bethesda, Maryland. This role is ideal for a highly organized and detail-focused individual who can manage shifting priorities, safeguard confidential information, and keep legal and executive activities moving efficiently. The position also plays a key part in maintaining corporate records, coordinating insurance renewal materials, and producing accurate reports and organizational documents.

Responsibilities:

• Manage the General Counsel's calendar, meeting logistics, correspondence, and day-to-day administrative priorities while ensuring smooth coordination across competing demands.
• Prepare agendas, assemble supporting documents, and organize key information needed for meetings, legal matters, and executive decision-making.
• Anticipate upcoming needs, follow through on open items independently, and provide dependable support with minimal direction.
• Maintain corporate records, entity documentation, and related files while helping monitor required filings and internal legal documentation.
• Update and distribute organizational charts for the parent company and affiliated entities, ensuring information remains current and accurate.
• Track deadlines, document requests, and action items connected to legal projects, grievances, and other matters overseen by the General Counsel.
• Coordinate the collection, verification, and submission of materials needed for insurance renewals, serving as the internal liaison with the company's broker.
• Build and maintain spreadsheets and reports in Excel to organize data from multiple departments and support accurate reporting and submissions.
• Provide additional administrative assistance to HR or senior leadership as business needs allow.