Admissions Coordinator

Admissions Coordinator

Rochambeau, The French International School of Washington, DC (Rochambeau), has an immediate opening for an Admissions Coordinator – Full-time.

Location:

Bethesda, MD

Reports to:

Director of Enrollment and Marketing Management Job Type: Full-time;
Non-Exempt;
Administrative & Maintenance Personnel Association Collective Bargaining Unit (CBA) applicable Salary Information:
The salary range is $60,725 - $75,000 per the Administrative & Maintenance Personnel CBA Salary Scale. Compensation is determined in accordance with relevant degrees and certifications held and years of applicable experience provided. Benefits:
In addition to base compensation, this position is eligible for: 35 working days of annual leave, paid holidays, and health and retirement benefits eligibility, which includes medical, dental, vision, life insurance, and a 403(b) plan.

THE SCHOOL Rochambeau, a coeducational day school, offers an exceptional blend of the French curriculum and a robust English program to a diverse student body of about 1,300, from Preschool to 12th grade. Our school thrives on diversity, housing over 80 nationalities. We steadfastly promote a culture of diversity, equity, and inclusion.

At Rochambeau, we value our school-based and in-person work environment for all faculty and staff. We believe on-site collaboration fuels our commitment to fostering a vibrant and inclusive educational environment. This in-person interaction is integral to our school values, allowing us to engage more fully, communicate effectively, and cultivate a strong community spirit.

The Admissions Coordinator is a key member of a dynamic admissions team dedicated to providing superior customer service to prospective families, ensuring a seamless intake and enrollment process. This role balances rigorous administrative data management with outward-facing community engagement, supporting the school's recruitment and retention goals through multiculturally sensitive communication, digital marketing, and event coordination. The successful candidate serves as a primary point of contact for local and international families, ensuring that Rochambeau's unique educational advantages are effectively communicated.

Admissions Administration & Data Management:

• Review and process admission application elements, verifying data integrity and inputting critical notes into the admissions database (School Admin/Finalsite).
• Develop and execute standardized workflows to audit applications for completeness, accuracy, and regulatory integrity.
• Generate, analyze, and distribute standard and ad-hoc statistical reports on applicant statuses and overall pool trends for leadership.
• Facilitate the accurate creation of new student files and coordinate the enrollment confirmation process.
• Securely maintain candidate confidentiality and ensure all database actions comply with institutional ethical standards.

Family Relations & Outreach:

• Act as a brand ambassador, managing multi-channel inquiries (email, telephone, inquiry forms) from local and international prospective families.
• Conduct personalized campus tours, articulating the "Rochambeau Advantage" while remaining highly sensitive to varied cultural and linguistic backgrounds.
• Conduct individual virtual chats with families to present the program and answer questions.
• Prepare files for review with the Admissions Committee. Participate in the admissions committee decisions and follow up with families.
• Assist with retention efforts and the annual re-enrollment process.

Events & Marketing Support:

• Manage calendar logistics, admissions testing schedules, and prospective family registrations across external platforms (e.g., School Admin, Sign Up Genius, Google Forms).
• Support the full life cycle of open houses and recruitment events, including logistical planning, on-site setup, RSVP tracking, and post-event nurture campaigns.
• Synthesize and draft content for the monthly admissions newsletter directed to prospective families.
• Collaborate on the development, review, and distribution of creative digital and print marketing collateral to attract prospective…