Hybrid Senior Executive Assistant to the CEO and COO

Executive Assistant

A successful private equity firm focused on utilities and infrastructure services is looking for an Executive Assistant to support the CEO and the COO. The company has a team of 18 with a partnership and people-first culture that is direct and highly collaborative. In practice: some days you're building the year's investor relations outreach plan; some days you're washing champagne glasses before the deal-close toast.

The best person in this seat is comfortable with both and understands that neither is beneath them.

You will hold two different operating styles side by side. The CEO runs high-variance — plans change Monday for the week ahead. The COO runs more structured — she wants confidence that what she can't see is still moving. Neither should have to think about it; when either of them does, that's a signal for you. Both want a partner who originates rather than waits, filters raw noise into a decision, pushes back when a deadline is slipping, and never comes back with a flat no — always with options.

The Role is hybrid: in-office Monday, Tuesday, and Thursday, remote Wednesday and Friday.

Coordinate and prioritize meetings for the CEO

Manage both executives' calendars, inboxes, and end-to-end travel: anticipate disruptions, make it seamless for them, and focus their attention on the most critical matters.

Reconcile expenses; prepare pre-meeting briefings for high-stakes external meetings (investors, portfolio company CEOs, board members, etc.): the background, the three things they need to know, and the ask

Partner with each executive's household (nannies, house managers, family calendars) to keep personal and professional commitments in balance

Handle personal travel, appointments, errands, gifts, and life administration with the same discretion, quality, and follow-through as the professional work

Own the office day-to-house: front-of-house, supplies, vendors (IT, AV, cleaning, catering, building services), meeting logistics, and the physical experience of the team and visitors

Build and maintain office SOPs: onboarding checklist, in-office rhythms, vendor directory

Coordinate leadership-team touchpoints — monthly team meetings, investor touchpoints, and the annual talent cycle

Plan and execute internal and external events end-to-end (retreats, holiday party, closing dinners, investor days): agenda, speakers, logistics, budget, follow-through

Lead cross-functional initiatives at the executives' direction — e.g., the firm's new-hire onboarding playbook, an investor relations outreach plan, AI tooling standardization, the annual talent review cycle

Bring structure to ambiguous problems and build the systems that help the firm operate.

Draft and design internal and external communications — monthly team decks, investor updates, board materials, portfolio company presentations

Use AI (Claude, ChatGPT, Copilot) and design tools (Canva, PowerPoint) fluently as accelerators, not replacements for judgment. Own the quality of anything your executive's name goes on

Minimum of 7 years of experience supporting a CEO

BA/BS from a college or university a plus

Comfort operating inside an intimate 15–20 person environment without the institutional scaffolding of a large employer; fluent written communication across investors, founders, board members, and internal partners

Advanced tool fluency:
Microsoft/Google suites, expense platforms, at least one AI model (Claude, ChatGPT, or Copilot), and at least one design tool (Canva or PowerPoint) used at a high level.

A portfolio of project ownership: initiatives you built, scoped, or ran end-to-end that would not have happened without you

Strong communication skills: written and verbal

Strategic thinker

Understand the importance of confidentiality

Dynamic and proactive comfortable in a fast-paced environment

Salary, bonus eligibility; health, dental, and vision benefits; 401(k) with match; generous PTO

Hours:

9am-5pm