Administrative Assistance

Job Description

Job Type: Full-time

Schedule:

Monday-Friday, Standard Business Hours

We are seeking a dependable, detail-oriented Administrative Assistant to join our team. This position plays a key role in supporting daily office operations through project coordination, billing, scheduling, data entry, and customer service. The ideal candidate is organized, self-motivated, and able to manage multiple priorities while maintaining accuracy in a fast-paced environment.

• Answer and direct incoming phone calls professionally.
• Log and track incoming phone calls.
• Monitor and respond to email inquiries.
• Set up new projects and maintain project records.
• Process credit card payments accurately.
• Review, process, and correct field reports.
• Prepare and process client invoices.
• Summarize field reports and laboratory results for billing.
• Email reports, invoices, and required documentation to clients and county agencies.
• Track and follow up on missing field reports.
• Maintain office databases, logbooks, and concrete testing records.
• Assist with scheduling field technicians and distributing work orders.
• Perform general administrative and office support duties as assigned.

• High school diploma or equivalent required; college credits preferred.
• Previous administrative or office experience preferred.
• Proficiency in Microsoft Word, Excel, and Outlook.
• Strong data entry skills with excellent attention to detail.
• Excellent written and verbal communication skills.
• Strong organizational and time management abilities.
• Ability to work independently and as part of a team.
• Professional customer service skills and the ability to maintain confidentiality.

• Health, dental, and vision insurance
• 401(k) retirement plan
• Profit Sharing
• Paid time off (PTO)
• Seven (7) paid holidays per year