Administrative Assistant - Level 2

Job Details

Job Location:

Walter Reed National Military Medical Center, MD
- Bethesda, MD 20889

Position Type:
Full Time

Education Level: High School

Salary Range: $36.00 - $37.00 Hourly

Travel Percentage:
None

Job Shift: Day

Job Category:
Admin
- Clerical

Position Title:

ADMINISTRATIVE ASSISTANT - LEVEL 2

WALTER REED NATIONAL MILITARY MEDICAL CENTER

Administrative, Assistant Level 2

Walter Reed National Military Medical Center

Department of Behavioral Health

Bethesda, Maryland

Immediate hire upon completion of all background and security investigations.

Serves as program assistant performing data collection, computation, interpretation, and presentation. Provides office assistance by performing various clerical and administrative duties such as developing presentations, performing office automation duties such as word processing, email correspondence, managing suspense, creating briefing charts, and development/tabulation of spreadsheets. Duty hours are between the hours of  for Day Shift, with a one (1) 30-minute lunch period, Monday thru Friday except Federal holidays or when the government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

The work is primarily sedentary. However, there may be some physical demands. Requirements include prolonged walking, standing, sitting or bending, and preparation of conference rooms for meetings.

• Perform variety of administrative and support type duties in such areas as personnel management, technical reporting, timekeeping, security, travel, training, procurement, and files management. Assist personnel on all of the above, as well as other related administrative functions. Uses judgement to adapt established precedents and guidance to specific issues/situations based upon factual circumstances, considering regulatory constraints and established procedures. Assist with assigned special projects/programs.
• Receive telephone calls and visitors in the assigned work area. Ascertain the nature of the call and direct to the appropriate personnel. When necessary. Provide backup coverage for clinic/service front desk when necessary.
• Resolve routine matters and on the basis of knowledge of program activities, procedures, and requirements, direct other inquiries to appropriate personnel.
• Initiate calls for information pertaining to administration, and office management matters referring to senior administrative staff only those determined to be of sufficient importance to warrant his/her awareness or approval.
• Arrange for meetings or conferences including selecting mutually satisfactory time, reserving meeting facilities, notifying participants of time and place.
• Assemble supplemental or background materials for conferences and meetings. Maintain knowledge of pending conferences, appointments, briefings, telephone calls, and remind senior administrative staff of such commitments.
• Arrange required appointments for appropriate personnel, as needed. Make appointments based upon personal judgment, specific instructions from such personnel, or subject to their confirmation.
• Time and Attendance:
  Input timecards into the automated system. Collect and review reports for accuracy, return to staff for correction if needed, and assure that all time and attendance reports submitted in a timely manner. Maintain time and attendance records for backup documents and assist office personnel in resolving leave problems associated with time and attendance reporting. Prepare overtime authorizations to support overtime requirements.
  
  Compile reports of employee sick leave usage and distribute…