Authorization Specialist - NIH

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Bethesda, MD, US

Salary Range: $26.75 To $30.00 Hourly

Global Solutions Network (GSN), a federal government contracting firm, presents this full time, long-term position supporting GSN's customer at the National Institutes of Health (NIH). This position provides a competitive salary and comprehensive benefits.

• Review, edit, and enter foreign national information from Form 829-1 and 2 and the Division of International Services (DIS) Portal into to the DIS database.
• Prepare immigration packages for submission to the Office of National Security for pre-sponsorship vetting and renewal.
• Confirms foreign national data require FNMS/ONS submission with the HHS Office of National Security.
• Be responsible for Division’s property management and maintain required certifications.
• Draft Electronic Notice of Actions (eNOAs) for Immigration Specialist (IS) review.
• As assigned, collect NIH contract staff immigration documents for clearance by an Immigration Specialist (IS).
• Work with staff in the waiver review area to include collecting and preparing all information for final adjudication; entering databases; creating files; verifying information; responding to general inquiries.
• Maintain Key Contact information for NIH Institutes, Centers, and Offices (ICOs) and FDA Centers.
• Follow-up with and confirm arrival dates with scientists, and adjust dates as needed.
• Create new cases in DIS Databases for Immigration Specialist (IS) review and processing.
• Prepare databases and reports for staff; perform various tracking and analysis of branch data to include spreadsheet preparation and interpretation.
• Maintain physical office files, including filing, sorting, file retrieval and culling of file materials.
• Maintain databases for tracking and monitoring activities.
• Assist in the management, modifications, and enhancements of the Division’s Enterprise Database (nVISTAS and associated web portal).
• Maintain a variety of computerized files and records.
• Assist with web-site content updates.
• Prepare graphs, charts and PowerPoint presentations.
• Provide software support and advice to office staff.
• Liaison (or assist with communication) with external technology sources.
• Perform testing and audits of software functionality.
• Provide temporary workers with welcome and onboarding support.
• Provide support with new Division hires to include workstation set up, network access, welcome communications, ensure inclusion in all needed Listservs/group, etc.
• As needed, assist with Front Office support; covering the front desk as assigned; answering phones and taking messages; preparing and scanning petitions and/or other paperwork; shipping petitions; handling regular mailings.
• Provide on-site services and support based on program requirements; telework flexibility may be available after three (3) months from onboarding.

• Bachelor's degree in a related field of study
• Expertise with Microsoft Office Suite (MS Word, Excel, Outlook).
• Strong communications skills, both oral and written.
• Excellent organizational and time management skills.
• Paid Time Off and Paid Holidays
• 401K/Profit Sharing Plan
• Flexible Spending Accounts (Healthcare & Dependent Care)
• Pretax Parking & Transportation Plan
• Short-Term & Long-Term Disability Insurance
• Life & AD&D Insurance
• Professional Development/Education
• Employee Discount Program
• Employee Assistance Program
• Travel Assistance Program

Global Solutions Network, Inc. (GSN) is an Equal Employment Opportunity (EEO) employer. It is the policy of the GSN to provide equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected US veteran or disabled status, or genetic information.