Sr. Administrative Coordinator

Who We Are:

KABOOM! is the national nonprofit committed to ensuring that every kid, in every community, has an amazing place to play. Our mission is to end playspace inequity – the reality that play spaces are not available to every child, especially in communities of color. We unite with communities to build kid-designed play spaces that can spark joy and foster a sense of belonging for the kids who are often denied opportunities to thrive.

At KABOOM!, we believe in supporting your well-being, financial security, and professional growth. Our total rewards package includes:

• 403(b) retirement plan with up to 6% employer match
• Annual bonus eligibility based on team and individual performance
• Student Loan Assistance Program
• Comprehensive medical, dental, and vision coverage
• Life insurance, wellness resources, and Employee Assistance Program (EAP)
• Flexible and generous Paid Time Off (PTO)
• 12 paid holidays plus 2 floating holidays
• Opportunities for professional development

KABOOM! is seeking a highly organized, proactive, and solutions-oriented Senior Administrative Coordinator to support the SVP of Play Operations and the broader community outreach, project management and innovation team.

This is a high-impact role that blends executive support, project coordination, systems management, and operational logistics. The Senior Administrative Coordinator keeps the team grounded and focused amid fast‑moving work, bringing structure, clarity, and follow‑through that enables projects to progress smoothly, budgets to stay on track, and teams to do their best work.

This role is ideal for someone who thrives in fast-paced environments, anticipates needs before they arise, and takes genuine pride in running things well. If you're the person who catches what falls through the cracks before anyone else notices, this role is for you.

• Manage and prioritize the VP's inbox, flagging urgent items and coordinating timely follow-ups.
• Track deadlines, action items, and deliverables for the VP and team — ensuring nothing slips.
• Schedule and coordinate meetings, prepare materials, and capture notes and next steps.
• Support presentation development, executive briefings, and document preparation.
• Complete expense reports, timesheets, and travel arrangements with accuracy and efficiency.
• Provide logistics support for staff and contractor travel to builds and events.
• Operate as a trusted, discreet partner to the VP — managing shifting priorities with calm and sound judgment.

• Process applications from prospective partner organizations, assisting applicants with questions verbally and in writing.
• Work closely with Community Outreach Managers to ensure applications are assigned to appropriate team members and the application pipeline stays current.
• Use tools such as my Sidewalk and Great Schools to look up demographic information for applicants. Support leadership in maintaining qualification metrics to ensure accuracy in application processing and strategic planning.
• Partner with Marketing team to update website with current funding opportunities.
• Track and close project files and project deliverables with strong attention to data integrity and completeness.
• Upload and manage expenses across platforms including Salesforce and Ramp.
• Maintain inventory of project collateral, tools, apparel, and activation kits.
• Draft and place vendor orders for project materials and supplies.
• Schedule travel for external contractors and support travel challenges as they arise across the team
• Package and ship materials for Design Days and Build Weeks.
• Support build day logistics and provide real‑time troubleshooting as needed.
• Create  project boards.

• Create recruitment flyers and Design Day and Build Day materials using Canva and related tools.
• Set up and manage volunteer registration pages and event communications.
• Respond to playspace maintenance inquiries, routing them to the appropriate teams.
• Support outreach for in‑kind donations via phone and email.
• Conduct post‑build follow‑ups and coordinate survey collection.