Authorization Specialist

Axle is a bioscience and information technology company that offers advancements in translational research, biomedical informatics, and data science applications to research centers and healthcare organizations nationally and abroad. With experts in biomedical science, software engineering, and program management, we focus on developing and applying research tools and techniques to empower decision-making and accelerate research discoveries. We work with some of the top research organizations and facilities in the country including multiple institutes at the National Institutes of Health (NIH).

Axle is seeking a Employment Authorization Specialist to join our vibrant team at the National Institutes of Health (NIH) supporting the Bethesda, MD

• 100% Medical, Dental & Vision Coverage for Employees
• Paid Time Off and Paid Holidays
• 401K match up to 5%
• Educational Benefits for Career Growth
• Employee Referral Bonus
• Flexible Spending Accounts:
  • Healthcare (FSA)
  • Parking Reimbursement Account (PRK)
  • Dependent Care Assistant Program (DCAP)
  • Transportation Reimbursement Account (TRN)

The Employment Authorization Specialist will independently provide administrative support services to satisfy the operational objectives of the NIH Office of Research Services, Division of International Services (DIS). Responsibilities include reviewing, editing, and entering foreign national information into the DIS database; preparing immigration packages for pre-sponsorship vetting and renewal with the HHS Office of National Security; drafting Electronic Notices of Action (eNOAs) for Immigration Specialist review;

maintaining Key Contact information, physical and computerized files, and the Division's Enterprise Database (nVISTAS); and supporting new hire onboarding, front office coverage, and communication with external technology sources. A Bachelor's degree in Business Law or Human Resource Management is required, along with expertise in Microsoft Word, Excel, and Outlook, strong oral and written communication skills, and excellent organizational and time management skills.

This role is performed on site, with telework flexibility potentially available after three months from onboarding.

• Business Law
• Human Resource Management

• Microsoft Word
• Microsoft Excel
• Microsoft Outlook

• Strong communication skills, both oral and written.
• Excellent organizational and time management skills.

• Work products and documents related to reports preparation and FNAMP packages.
• Work products and documents related to processing FNMAP cases.
• Work products and documents related to preparing reports, contracts, letters, memoranda, schedules, agendas, and other documents.
• Computer-generated work including maintaining databases, computerized files and records, and contact databases; tracking all requests and disposition of requests; and preparing graphs, charts, and PowerPoint presentations.
• Computer-generated work including setting up and formatting spreadsheets to analyze and interpret information and make projections; maintaining electronic calendars; scheduling appointments, meetings, and conferences; updating website content; and maintaining peripheral hardware.
• Work products and documents related to communication with external technology sources.

• Review, edit, and enter foreign national information from Form 829-1 and 2 and the DIS Portal into the DIS database.
• Prepare immigration packages for submission to the Office of National Security for pre-sponsorship vetting and renewal.
• Confirm foreign national data requiring FNMS/ONS submission with the HHS Office of National Security.
• Be responsible for the Division's property management and maintain required certifications.
• Draft Electronic Notice of Actions (eNOAs) for Immigration Specialist (IS) review.
• As assigned, collect NIH contract staff immigration documents for clearance by an Immigration Specialist (IS).
• Work with staff in the waiver review area, including collecting and preparing all information for final adjudication; entering databases; creating files; verifying information; and responding to general inquiries.
• Maintain Key Contact information for NIH Institutes, Centers, and Offices (ICOs) and FDA Centers.
• Follow up with and confirm arrival dates with scientists, and adjust dates as needed.
• Create new cases in DIS Databases for Immigration Specialist (IS) review and processing.
• Prepare databases and reports for staff;…