Executive Administrative Assistant, Lv

Position: Executive Administrative Assistant, Lv 4
Executive Administrative Assistant, Level 4

National Institutes of Health, Office of the Director Office of Research Economics, Planning, and Analysis (OREPA)

ABOUT US:

Laredo Technical Services, Inc. provides staffing services to federal Government agencies all over the world. LTSI connects the right opportunities to the right people. With our experience in placing our Team Members throughout the United States and overseas, we excel at providing experienced, professional personnel for a wide range of Professional and Office Administration as well as Medical Services. Our goal is to provide the highest quality professionals in the industry.

LTSI’s culture delivers a strong work ethic while going above and beyond with a sense of urgency. We are an employee-driven company. We strive for excellence every day, which is what sets us apart from all the other government contractors. Our strong work ethic, sense of urgency and commitment to going above and beyond for our clients is what we value most!

As a Certified Service-Disabled Veteran Owned Small Business (SDVOSB) Minority Business Enterprise (MBE) that provides a broad range of administrative, project management, and medical staffing support services, we are also honored to be a Member of the Military Spouse Employment Partnership (MSEP), and we encourage military spouses to apply for any of our positions for which they feel they are qualified.

JOB TITLE:

Executive Administrative Assistant, Level 4

GOVERNMENT AGENCY &

LOCATION:

National Institutes of Health, Office of the Director Office of Research Economics, Planning, and Analysis (OREPA)1 Center Drive Room 260,Bethesda, MD 20892

JOB SUMMARY:

Provide on-site clerical/administrative support and will independently provide support services to satisfy the overall operational objectives of the NIH, Office of the Director, and Office of Research Economics, Planning, and Analysis (OREPA). The primary objective is to provide services and deliverables through performance of support services.

RESPONSIBILITIES:

Provide support for various administrative tasks.

Manage senior executive staff schedules, keeping them informed and aware of changes in a fast-paced environment frequently involving competing priorities. Coordinate/compile all meeting materials and provide to staff in advance of meetings and ensure that staff attend meetings on time.

Coordinate the preparation of a variety of items such as travel requests, professional service orders, requests for travel, outside activities Form 520, official duty memoranda, leave authorizations, training requests, individual mass mailings, correspondence, reports and various forms.

Provide administrative, procedural and informational resource support; work with staff to coordinate program workflow.

Work with staff on proofreading, recommending, interpreting, and/or implementing internal administrative policies and procedures.

Ensure that all necessary documentation is prepared and that signatures, approvals, clearances are obtained for recruitment appointments of professional, technical, and support staff, renewal extension of appointments, reassignments, pay increases adjustments, separation termination, etc.

Coordinate meetings, workshops and courses for staff; schedule conference rooms and prepare and/or collect/compile materials for presentations, meetings, conferences, and ceremonies.

Coordinate meeting planning and logistical arrangements, including room and audiovisual reservations, Teams, and other remote connection arrangements; prepare and transmit agendas and relevant materials; contact and communicate with participants; prepare and distribute meeting minutes.

Update shared calendars and databases; coordinate filing of office-wide reports and other activities including performance management documents, awards, committee memberships, etc.

Research information requested and provided that information; maintain status of projects; follow up on actions through contact with office staff.

Produce a wide range of documents; address a variety of office needs which may include word processing, information management, report preparation, publications, information gathering, communication, etc.

Acts as point of contact with management and administrative, budget, grants, and/or property management staff.

Develop, maintain and utilize various administrative databases and extract data and reports from various NIH systems, e.g., Query, View, and Report (QVR) or other systems.

Serve as liaison between senior…