Executive Manager - Finance, Ops & IT

The Executive Manager, Back of House is responsible for supporting the Chief Operating Officer (COO), Chief Financial & Compliance Officer (CFCO), Chief Technology Officer (CTO) and their teams in a timely and professional manner. Main duties will include support in processing inbound communications, coordinating meetings, organizing calendars, creating agendas, tracking action items, project-related documentation and recordkeeping, and Paycom / financial systems data upkeep.

The ideal candidate has previous experience as an Executive Assistant, in finance or operations work, and is familiar with office management technologies. To be successful in this role, they should be proactive, meet deadlines, and communicate effectively in order to identify and address the needs of senior managers and perform administrative tasks to ensure the organization's workflow runs smoothly.

The Executive Manager, Back of House is responsible for supporting the Chief Operating Officer (COO), Chief Financial & Compliance Officer (CFCO), Chief Technology Officer (CTO) and their teams in a timely and professional manner. Main duties will include support in processing inbound communications, coordinating meetings, organizing calendars, creating agendas, tracking action items, project-related documentation and recordkeeping, and Paycom / financial systems data upkeep.

The ideal candidate has previous experience as an Executive Assistant, in finance or operations work, and is familiar with office management technologies. To be successful in this role, they should be proactive, meet deadlines, and communicate effectively in order to identify and address the needs of senior managers and perform administrative tasks to ensure the organization's workflow runs smoothly.

Digital Harbor Foundation is dedicated to digital equity for everyone, increasing diversity in the technology sector, and advancing technology innovation for the public good. Driven by our sincere belief that access to opportunity is a basic right, we take bold yet practical actions to support making a better future now. Through a portfolio of projects focused on developing leadership within communities, we support those closest to challenges to take deliberate actions based on a design thinking approach, backed by data analysis, grounded in a practice of collective impact, and driven by a commitment to racial equity.

• Required:
  
  3+ years experience as an Executive Assistant.
• Preferred: 3+ years experience working with C-Suite executives.
• Preferred:
  Experience working with nonprofit organizations and/or in finance, HR, or operations functions.

• Excellent written and verbal communication, with strong interpersonal, and presentation skills.
• Ability to work independently, including managing multiple projects and deadlines, and proactively identifying and completing tasks.
• Ability to effectively collaborate on informal and formal projects with various departments within the organization, and with a positive disposition.
• Ability to think strategically and make recommendations that take into account competing needs and priorities.
• Detail oriented.
• Comfort using HRIS and financial systems. Paycom experience is a plus.
• Proficient with Microsoft Office (Word, Excel) and Google Suite (Sheets, Docs, Slides).
• Analytical thinking, problem-solving, organizational, and multitasking skills.

• Processes in-bound communications and prioritizes items for review by senior leadership.
• Composes and prepares correspondence, which at times may be sensitive or confidential.
• Communicates directly, and on behalf of senior leadership with Board members,…