Grants Management Specialist

Job Family:
Grants Management Analysis

Travel Required:

None

Clearance Required:

Ability to Obtain Public Trust

• Provide administrative guidance to NIH staff and grantee representatives within established authority.
• Maintain complete and organized documentation in accordance with federal and NIH requirements.
• Work cooperatively with a variety of stakeholders such as Program Officers, Grants Management Officers, grantees, and sponsored research administrators to support timely, accurate, and compliant grant actions.
• Conduct administrative and regulatory reviews of grant applications for compliance with NIH and HHS policies and procedures.
• Review application components, budgets, and justifications for completeness and allowability.
• Support processing of grant awards, amendments, supplements, and administrative actions.
• Monitor active grant portfolios to ensure adherence to approved terms, conditions, and funding limitations.
• Assist in resolving grant-related issues, administrative questions, or obtaining missing information in coordination with Program Officers, scientific and administrative staff, and grantee institutions.
• Maintain accurate grant records in NIH grants systems and approved tracking tools, such as IMPAC II.
• Generate, analyze, and summarize reports related to funding status, workloads, and portfolio metrics.
• Track deadlines, award actions, and outstanding documentation to support timely grant processing.
• Interpret and apply statutes, regulations, NIH Grants Policy Statement, and internal procedures to assigned work; stay current on NIH policy updates and procedural changes affecting extramural grant administration.

• Bachelor’s degree.
• At least TWO (2) years of grants-related or administrative experience,
• Experience supporting or coordinating processes requiring regulatory compliance and detailed documentation.
• Must be able to obtain and maintain a Federal or DoD Public Trust. Candidates must receive approved adjudication of their Public Trust prior to onboarding with Guidehouse. Candidates with an active Public Trust or existing suitability are preferred.

• Grants experience in a federal or regulated environment preferred.
• Familiarity with grants management concepts and the extramural grant lifecycle, strongly desired.
• Administrative and regulatory review skills.
• Budget review and funding analysis support.
• Data tracking and reporting.
• Attention to detail and strong organizational skills.
• Proficiency with Microsoft Office Suite.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities and deadlines.
• Ability to interact professionally with diverse stakeholders.

Guidehouse offers a comprehensive, total rewards package that includes competitive compensation and a flexible benefits package that reflects our commitment to creating a diverse and supportive workplace. Benefits include:
Medical, Rx, Dental & Vision Insurance Personal and Family Sick Time & Company Paid Holidays Parental Leave 401(k) Retirement Plan Group Term Life and Travel Assistance Voluntary Life and AD&D Insurance Health Savings Account, Health Care & Dependent Care Flexible Spending Accounts Transit and Parking Commuter Benefits Short-Term & Long-Term Disability Tuition Reimbursement, Personal Development, Certifications & Learning Opportunities Employee Referral Program Corporate Sponsored Events & Community Outreach  annual membership Employee Assistance Program Supplemental Benefits via Corestream (Critical Care, Hospital Indemnity, Accident Insurance, Legal Assistance and  protection, etc.)

Position may be eligible for a discretionary variable incentive bonus.

Guidehouse is an Equal Opportunity Employer–Protected Veterans, Individuals with Disabilities or any other basis protected by law, ordinance, or regulation. Guidehouse will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of applicable law or ordinance including the Fair Chance Ordinance of Los Angeles and San Francisco.

Guidehouse is a global AI-led professional services firm delivering advisory, technology, and managed services to the commercial and government sectors. With an integrated business technology approach, Guidehouse drives efficiency and resilience in the healthcare, financial services, energy, infrastructure, and national security markets. Built to help clients across industries outwit…