Grants Management Specialist (51864

Job Details

Level: Experienced

Job Location:

National Institutes of Health (NIH) - Main Campus/Bethesda - Bethesda, MD 20892

Position Type:
Full Time

Education Level: Bachelors Degree

Salary Range: $80,000.00 - $92,000.00 Salary/year

Travel Percentage:
None

Job Shift: Day

Job Category:
Public Health

The Grants Management Specialist will independently provide support services to assist in fulfilling the overall objective of Fogarty International Center. The primary objective is to deliver high-quality services and required deliverables through the effective performance of grants management and administrative support activities for the Office of Director within the National Institutes of Health.

• Draft FOA templates and administrative sections for GMS review.
• Maintain FOA publication tracking log and clearance workflows (Deliverable: FOA Template & Publication Tracking Spreadsheet. Due: within 5 business days of request).
• Monitor Electronic Research Administration (eRA) Commons receipt queue; validate administrative completeness (forms present, page limits) and flag missing items; prepare administrative completeness reports for each application (Deliverable: Application Intake Report. Due: 3 business days after receipt).
• Perform mathematical verification and consistency checks between SF-424 Research & Budget Justification; produce budget comparison worksheets and preliminary cost-analysis summaries (Deliverable: Budget Verification Worksheet & Cost Summary. Due: 3 business days after receipt of application).
• Check presence of required assurances (human subjects, vertebrate animals, IACUC, IRB approvals), registrations (SAM/UEI), and other attachments; prepare checklist summary for GMS review (Deliverable: Compliance Checklist. Due: 3 business days after intake).
• Compile institutional award history, audit summaries (Single Audit), and other source documents for GMS (Deliverable: Applicant Risk Brief. Due: 5 business days after GMS request).
• Track JIT requests; validate completeness of JIT materials and prepare JIT summary memos (Deliverable: JIT Status Log & JIT Memo. Due: per JIT timeline).
• Draft standard correspondence and internal routing memos for GMS approval; maintain shared mailbox triage log (Deliverable: Draft Correspondence Packet. Due: 3 business days after request).
• Assemble draft Notice of Award elements (funding summary, terms to consider, recommended conditions) for GMS review (Deliverable: Draft NoA Package. Due: per award schedule).
• Prepare funding summary sheets, obligation worksheets, and internal checklists (Deliverable: Funding Summary & Obligation Worksheet. Due: within timeline provided by GMS).
• Post-Award Setup & Onboarding: enter award metadata into NIH tracking systems (under supervision), create grantee file folders, and assemble administrative award packets (Deliverable: Award Setup Checklist. Due: within 5 business days of award finalization).
• Financial Monitoring & Reporting Support: reconcile budget versus awarded amounts; prepare monthly/quarterly financial status summaries for GMS review; track and summarize Federal Financial Report (FFR) submissions and flag delinquent reports (Deliverable: Financial Monitoring Report. Due: monthly).
• Grant Administration & Compliance Monitoring: review and summarize progress reports, other support, no-cost extension requests, and prior approval requests for completeness and policy issues; prepare issue logs and draft recommendation memos for GMS action (Deliverable:
  Post-Award Compliance Summary & Issue Log. Due: within 5 business days of receipt of grantee submission).
• Amendments, Modifications & Closeout Support: compile documentation for administrative amendments and closeout packages (final FFR reconciliation, final progress report, property disposition); prepare draft closeout checklists and closeout memos (Deliverable: Closeout Package & Checklist. Due: within 10 days of grantee final submission).
• Closeout & Records Management: ensure award records meet NIH retention/compliance standards and prepare electronic archive packages (Deliverable: Archived Award Record Package. Due: per NIH records schedule).
• Timeliness: deliverables submitted within agreed due dates; late submissions require written notification and mitigation plan.
• Accuracy: zero arithmetic errors on budget worksheets; policy-related flags must reference applicable NIH policy citations.
• Completeness: each deliverable contains required fields and a one-page executive summary for GMS.
• Quality: documents are professional, editable (MS Word/Excel), and include version control.
• Acceptance: GMS reviewer will accept, accept with comments, or reject deliverable within 5 business days; rejected deliverables must be corrected and resubmitted within agreed timeline.
• Status Reports: weekly brief status report on active tasks and outstanding items (format: 1-page plus dashboard).
• Monthly Meeting: monthly review with GMS leadership to review performance metrics, risks, and…