Budget Assistant

Budget Assistant Task & Duties:

• Develop annual budget plans for labs, branches, and programs
• Assist with preparation, tracking, and monitoring of operating budgets
• Translate research priorities into funding allocations
• Estimate costs for personnel, equipment, and contracts
• Compile data for budget submissions, justifications, and planning documents
• Maintain internal budget tracking tools and spreadsheets
• Monthly budget tracking and variance reports as required by the onsite manager
• Reconciled financial status reports aligned with NIH systems
• Updated budget models, spreadsheets, and tracking tools
• Quarterly analyses of burn rates, obligations, and funding gaps
• Complete documentation packages supporting financial actions
• Ad hoc analyses, briefings, and financial memoranda for DIR leadership
• Advise Scientific Directors, Principal Investigators, and staff on budget status
• Coordinate with DIR scientific and clinical staff, IRAB team, and other offices
• Support planning for hires, acquisitions, and new initiatives
• Maintain financial data in NIH systems such as NBS, Beacon Finance, nVision, and POTS
• Advise Scientific Directors, Principal Investigators, and staff on budget status
• Coordinate with DIR scientific and clinical staff, IRAB team, and other offices
• Prepare documentation for travel, training, procurement, and interagency agreements

• Track commitments, obligations, and expenditures across multiple accounts
• Monitor spending against approved budgets and identify variances
• Review and process funding actions within intramural accounts
• Recommend adjustments to maintain financial balance
• Ensure expenditures align with approved DIR budgets
• Reconcile financial reports with NIH financial systems
• Identify discrepancies and assist in resolving budgetary issues
• Generate routine and ad hoc financial status reports
• Support end-of-year close-out activities

• Bachelor's degree in business administration, accounting, finance, or related field, or equivalent relevant experience
• Minimum of four (4) years of relevant experience in budget and financial support
• Demonstrated prior experience providing budget support in a team environment
• Expertise in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint), with advanced Excel proficiency preferred
• Strong attention to detail and exceptional organizational skills
• Excellent written and verbal communication skills
• Ability to manage multiple projects simultaneously
• Ability to work both independently and collaboratively in a fast-paced environment
• Strong analytical skills with the ability to identify and anticipate organizational needs

One Federal Solution (OFS) is an innovative Professional Services provider with over 20 years of experience supporting Defense and Civilian agencies. OFS specializes in Business Intelligence, Acquisition and Procurement, and other Professional Services. We are pioneers, builders, thought leaders, and pride ourselves in thinking outside the box to co-create with our customers, helping them achieve excellent enterprise wide outcomes. As a certified Service-Disabled Veteran-Owned Small Business (SDVOSB), OFS is committed to providing people who deliver high performance and excellence to our government partners.