Grants Management Specialist

Grants Management Specialist

Bethesda, MD

Axle is a bioscience and information technology company that offers advancements in translational research, biomedical informatics, and data science applications to research centers and healthcare organizations nationally and abroad. With experts in biomedical science, software engineering, and program management, we focus on developing and applying research tools and techniques to empower decision-making and accelerate research discoveries. We work with some of the top research organizations and facilities in the country including multiple institutes at the National Institutes of Health (NIH).

Axle is seeking a Grants Management Specialist to join our vibrant team at the National Institutes of Health (NIH) supporting the Bethesda, MD.

Position Overview

Provide contractor support services to NIH Grants Management Specialists (GMS) performing high-volume, technical, and administrative tasks across the pre-award and post-award grants lifecycle, supporting federal staff who retain inherently governmental responsibilities such as final funding decisions, obligating funds, and signing Notices of Award. Responsibilities span Funding Opportunity Announcement (FOA) support, application intake and validation, budget review, compliance and checklist reviews, risk and due-diligence compilation, Just-In-Time (JIT) tracking, award and Notice of Award preparation, and post-award financial monitoring, compliance, and closeout support.

A Bachelor's degree is required (Master's preferred), along with 5+ years of federal grants experience (NIH experience preferred) and 3+ years of finance/accounting experience preferred.

Education

• Bachelor's degree required;
  Master's degree preferred.

Experience

• 5+ years of federal grants experience; NIH experience preferred.
• 3+ years of experience in finance/accounting preferred.

Software

• eRA Commons
• IMPAC II

Skills & Knowledge

• Proficiency with SF-424, modular budgets, and indirect cost calculations.
• Knowledge of the NIH Grants Policy Statement, human subjects regulations, and audit reporting.

Deliverables

• FOA Template & Publication Tracking Spreadsheet — 5 Business Days of Request
• Application Intake Report (one per application) — 3 Business Days after Receipt
• Budget Verification Worksheet & Cost Summary — 3 Business Days after Receipt of Application
• Compliance Checklist — 3 Business Days after Intake
• Applicant Risk Brief — 5 Business Days after GMS Request
• JIT Status Log & JIT Memo — Per JIT Timeline (as Requested)
• Draft Correspondence Packet — 3 Business Days after Request
• Draft NoA Package (for review only) — Per Award Schedule
• Funding Summary & Obligation Worksheet — Within Timeline Provided by GMS
• Award Setup Checklist — Within 5 Business Days of Award Finalization
• Financial Monitoring Report (monthly/quarterly) — Monthly
• Post-Award Compliance Summary & Issue Log — Within 5 Business Days of Receipt of Grantee Submission
• Closeout Package & Checklist — Within 10 Days of Grantee Final Submission
• Archived Award Record Package — Per NIH Records Schedule
• Status Reports — Weekly (1-page plus dashboard)
• Monthly Meeting — Monthly Review with GMS Leadership

Salary Range

$70,000 - $80,000 USD