Grants Management Specialist

Axle is a bioscience and information technology company that offers advancements in translational research, biomedical informatics, and data science applications to research centers and healthcare organizations nationally and abroad. With experts in biomedical science, software engineering, and program management, we focus on developing and applying research tools and techniques to empower decision-making and accelerate research discoveries. We work with some of the top research organizations and facilities in the country including multiple institutes at the National Institutes of Health (NIH).

Axle is seeking a Grants Management Specialist to join our vibrant team at the National Institutes of Health (NIH).

• 100% Medical, Dental & Vision Coverage for Employees
• Paid Time Off and Paid Holidays
• 401K match up to 5%
• Educational Benefits for Career Growth
• Employee Referral Bonus
• Flexible Spending Accounts:
  Healthcare (FSA)
• Parking Reimbursement Account (PRK)
• Dependent Care Assistant Program (DCAP)
• Transportation Reimbursement Account (TRN)

To independently provide grants management and administrative support services to satisfy the overall operational objectives of the National Institutes of Health (NIH). The position supports the full federal grants lifecycle, including pre-award, award, post-award, financial monitoring, compliance, reporting, records management, and closeout activities.

Certifications & Licenses

• Bachelor’s degree required
• Master’s degree preferred
• Minimum of five (5) years of federal grants management or grants administration experience required
• NIH grants management experience preferred
• Three (3) or more years of finance, accounting, or grants financial management experience preferred

• Business Administration
• Finance
• Accounting
• Public Administration
• Research Administration
• Related field Software

• Strong knowledge of federal grants administration and the grants lifecycle
• Experience with pre-award, award, post-award, and closeout activities
• Proficiency with SF-424 applications, budget forms, modular budgets, and indirect cost calculations
• Experience reviewing grant budgets and performing mathematical and consistency checks
• Knowledge of NIH grants policies and federal grants requirements
• Familiarity with human subjects, vertebrate animal, IRB, IACUC, audit, and institutional compliance requirements
• Strong financial analysis and grants monitoring skills
• Excellent analytical, organizational, and time management skills
• Strong attention to detail and ability to identify administrative or compliance issues
• Strong written and oral communication skills
• Ability to manage multiple priorities and meet established deadlines
• Ability to prepare professional reports, summaries, correspondence, and tracking documents

• Work products and documents related to Funding Opportunity Announcement templates, administrative sections, publication tracking, and workflow coordination
• Ad-Hoc Application Intake Reports documenting administrative completeness of grant applications
• Ad-Hoc Budget Verification Worksheets and Cost Summaries related to grant application financial reviews
• Ad-Hoc Compliance Checklists documenting required assurances, registrations, approvals, and supporting documentation
• Ad-Hoc Applicant Risk Briefs summarizing institutional award history, audit information, and other due diligence documentation
• Ad-Hoc Just-In-Time Status Logs and summary memoranda
• Ad-Hoc Draft correspondence, internal routing memoranda, and grants management communications
• Ad-Hoc Draft Notice of Award packages and related supporting documentation
• Ad-Hoc Funding Summary and Obligation Worksheets
• Ad-Hoc Award Setup Checklists and administrative award files
  
  Ad-Hoc Financial Monitoring Reports and summaries of Federal Financial Report submissions
• Monthly/Quarterly Post-Award Compliance Summaries and Issue Logs
• Ad-Hoc Closeout Packages, checklists, and administrative closeout documentation
• Ad-Hoc Archived Award Record Packages maintained in accordance with applicable records requirements
• Ad-Hoc Weekly status reports summarizing active tasks, outstanding actions, risks, and priorities
• Weekly Performance, risk, and workload information for grants management review meetings