Accounts Payable Technician FISCAL Accounts Technician II

Introduction

The Maryland Department of Labor is currently accepting application from qualified candidates for an Fiscal Accounts Technician II position within the Office of Administration. As a member of the Office of Administration Team, you can build a fulfilling career while enjoying a comprehensive benefits package, including medical and dental coverage, paid time off (vacation and sick leave), participation in the State pension in the State pension plan, supplemental retirement options, and membership in the Maryland State Employee Credit Union.

ASTD
12

100 South Charles Street, Baltimore, Maryland 21201

The main purpose of this position is to serve as Fiscal Accounts Technician in the Accounts Payable Unit of the Office of Administration. This position requires someone to work with other units on proper use of agency accounting codes. These duties also include processing invoices, refunds, wage payments, and expense vouchers. The incumbent will also monitor the expense voucher mailbox for review and distribution of expense vouchers for processing.

• Key invoices, refunds, and expense vouchers into FMIS (Financial Management Information System). Review all transactions for accuracy. Review and reconcile any coding inaccuracies with the Chart of Accounts and budget staff. Ensure that changes that occur during the fiscal year (program year, grant year and grant phase) are properly recorded.
• Monitor expense voucher mailbox to download incoming submissions and perform the initial audit of expense vouchers and required supporting documentation for compliance to State Travel Regulations by checking such items as the viability of supporting receipts and approved travel documents, use of accurate funding, accuracy of mileage calculations, and validity of the vendor in the State's vendor table. The incumbent will also maintain the Agency's expense voucher databases, produce reports on demand, and create vendor maintenance requests as needed by requesting the required information from employees.
• Confirming with vendors the status of accounts, invoices and payments.

• Education:
  
  Graduation from an accredited high school or possession of a high school equivalency certificate.
• Experience:
  
  One year of experience reconciling agency accounting systems to fiscal control systems or developing automated spreadsheets, ledgers and reports using accounting software packages or identifying budget trends and recommending budget realignments.

• Candidates may substitute experience calculating and recording financial, statistical or other numerical data may be substituted on a year-for-year basis for the required education.
• Candidates may substitute U.S. Armed Forces military service experience in Financial Clerical/Finance Technicians classifications or specialty codes in the financial field of work at a rate of one year of military experience for the required experience.

• FMIS (Financial Management Information System) experience
• Experience auditing employee expense reimbursement submissions
• Experience with processing accounts payable invoices
• Experience with Google Drive and Adobe Pro

NOT APPLICABLE.

All candidates are subject to a background check against files maintained by the Division of Unemployment Insurance (LABOR/DUI) to determine whether any monies are owed to LABOR/DUI as a result of unemployment over payment/fraud. Any unpaid debt may have an impact on whether or not a candidate is offered employment.

Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. The examination for this recruitment will be an evaluation and rating of the information provided on your application.

• Medical and dental coverage
• Paid time off (vacation and sick leave)
• Participation in the State pension in the State pension plan
• Supplemental retirement options
• Membership in the Maryland State Employee Credit Union

Maryland Department of Labor is an equal opportunity employer. It is the policy of LABOR that all persons have equal opportunity and access to employment opportunities, services, and facilities without regard to race, religion, color, sex, age, national origin or ancestry, marital status, parental status, sexual orientation, disability or veteran status.