Payroll Manager

Payroll Manager

Coakley & Williams Construction, LLC – Main Office (Bethesda, MD)

Employment Type:

Full Time
Salary Range: $90,000.00 - $

The Payroll Manager is responsible for accurate processing of payroll, administration of employee benefits within payroll, review of benefits related invoices, management of corporate credit cards, reimbursements and vehicle allowance programs. This role serves as a primary point of contact for employees regarding payroll and works closely with accounting and HR personnel.

• Visionary: Consistently articulates a clear and compelling picture of the future that motivates and guides others toward long-term goals.
• Influential: Effectively persuades and inspires others by building strong relationships and presenting ideas with clarity and conviction.
• Composed: Maintains focus, clarity, and emotional control under pressure, enabling effective decision‑making and steady leadership in high‑stress or uncertain situations.
• Team Focused: Actively contributes to a collaborative environment, valuing shared successes and supporting team cohesion and performance.
• Committed to Personal Development: Demonstrates a proactive approach to learning and growth by seeking feedback, embracing challenges, and enhancing personal effectiveness.

• Process bi-weekly payroll, including review and reconciliation of payroll data.
• Administration of the employee time‑keeping system.
• Process bi‑weekly and monthly payroll tax payments.
• Review payroll reports for accuracy and resolve discrepancies.

• Submit bi‑weekly 401(k) contribution files to 401(k) custodian and HSA contributions to benefits provider.
• Review benefits invoices from carriers to ensure accuracy.
• Verify proper removal of terminated employees from benefit plans.
• Confirm benefit billing rates align with plan elections.

• Set up new employees in time‑keeping system and ERP.
• Review source documentation to ensure employee records are accurate and compliant.
• Perform ongoing system maintenance and updates.

• Manage company gas card program, including ordering new cards, deactivating old cards, and reviewing monthly spending for anomalies.
• Manage corporate card program, including ordering new cards, managing credit limit increases, setting up routing, and assisting employees with issues.
• Serve as the primary point of contact for employees regarding corporate card usage.

• Administer vehicle reimbursement program, including onboarding and terminating employees.
• Monitor employee mileage submissions for accuracy and compliance.
• Set up taxable adjustments as needed.
• Serve as the primary point of contact for employees regarding mileage reimbursement.

• Review employee expense reimbursements for compliance with company policy.

• Experience in payroll processing and benefits administration.
• Familiarity with HRIS and payroll systems.
• Working knowledge of certified payroll.
• Experience working with corporate card and expense reimbursement programs.
• Strong attention to detail and ability to identify discrepancies.
• Ability to manage confidential information with discretion.
• Strong organizational and communication skills.
• 5+ years of experience in payroll processing.

Base salary range: $90,000.00 - $

Coakley & Williams Construction offers a comprehensive total compensation and benefits package that includes health, dental and vision coverage, employer‑matched 401(k), paid time off and holidays, performance‑based bonuses, wellness program, and other voluntary benefits and leave types. The determination of salary is based on the candidate's individual professional experience, qualifications, education, skills, and training.

Coakley & Williams Construction is an Equal Opportunity and affirmative action employer committed to diversity and inclusion in the workplace. All qualified applicants will receive consideration for employment without regard to sex, race, color, age, national origin, religion, physical and mental disability, genetic information, marital status, sexual orientation, gender identity/assignment, citizenship, pregnancy or maternity, protected veterans' status, or any other status prohibited by applicable national, federal, state, or local law.

Coakley & Williams promotes a drug‑free workplace.