Records and Information Management Specialist

Job Family:
Program Analysis (PAN)

Travel Required:

Up to 10%

Clearance Required:

Ability to Obtain Public Trust

• Conduct records inventories and assessments across business units, departments, and program areas to identify and document records holdings.
• Classify and categorize physical, electronic, and hybrid records in alignment with approved records schedules and classification frameworks.
• Interview stakeholders to assess records creation, usage, storage, retention, and disposition practices.
• Analyze records to determine retention schedules, vital records status, confidentiality levels, and disposition eligibility.
• Prepare detailed deliverables including records inventories, assessment reports, gap analyses, and lifecycle management recommendations.
• Maintain records inventory databases, metadata, and tracking tools to ensure accuracy and consistency.
• Execute records management processes and workflows in compliance with organizational policies and regulatory requirements.
• Support records cleanup, digitization, migration, and disposition initiatives to improve data quality and accessibility.
• Monitor adherence to records management standards, policies, and best practices.
• Provide guidance and training to staff on proper records handling, inventory procedures, and compliance requirements.
• Support records disposition reviews and audits as required.
• Perform Electronic Information System (EIS) records assessments.
• Ensure protection of sensitive, confidential, and personally identifiable information (PII) during all assessment activities.
• Provide program management and operational support as directed by DCM leadership.

• Bachelor’s degree. Additional four (4) years of experience is needed lieu of a degree.
• Minimum of two (2) years of experience in records and information management, information governance, or related discipline.
• Knowledge of records lifecycle management, retention scheduling, and records inventory methodologies.
• Understanding of applicable legal, regulatory, and compliance requirements related to records management.
• Ability to analyze large volumes of information and determine appropriate classification and retention requirements.
• Strong analytical, organizational, and documentation skills.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and familiarity with databases or records management systems.
• Strong written and verbal communication skills with the ability to engage technical and non‑technical stakeholders.
• Ability to manage multiple concurrent tasks and meet deadlines in a fast‑paced environment.
• High attention to detail with the ability to maintain accurate records and documentation.
• Must be able to obtain and maintain a Federal or DoD "PUBLIC TRUST"; candidates must obtain approved adjudication of their PUBLIC TRUST prior to onboarding with Guidehouse.
• Candidates with an active PUBLIC TRUST or suitability are preferred.
• Must be able to work from client site in Bethesda, MD and Gaithersburg, MD.

• Experience supporting federal or public sector records management programs.
• Familiarity with NARA guidelines, Federal Records Act, or similar regulatory frameworks.
• Experience conducting Electronic Information System (EIS) assessments.
• Experience with enterprise content management (ECM) or records management systems.
• Professional certifications such as Certified Records Manager (CRM) or Information Governance Professional (IGP).

The annual salary range for this position is $65,900.00-$98,900.00. Compensation decisions depend on a wide range of factors, including but not limited to skill sets, experience and training, security clearances, licensure and certifications, and other business and organizational needs.

• Medical, Rx, Dental & Vision Insurance
• Personal and Family Sick Time & Company Paid Holidays
• Parental Leave
• 401(k) Retirement Plan
• Group Term Life and Travel Assistance
• Voluntary Life and AD&D Insurance
• Health Savings Account, Health Care & Dependent Care Flexible Spending Accounts
• Transit and Parking Commuter Benefits
• Short-Term & Long-Term Disability
• Tuition Reimbursement, Personal Development, Certifications & Learning Opportunities
• Employee Referral Program
• Corporate Sponsored Events & Community Outreach
• annual membership, Employee Assistance Program
• Supplemental Benefits via Corestream (Critical Care, Hospital Indemnity, Accident Insurance, Legal Assistance and  protection, etc.)
• Position may be eligible for a discretionary variable incentive bonus.

Guidehouse is an Equal Opportunity Employer–Protected Veterans, Individuals with Disabilities or any other basis protected by law, ordinance, or regulation.