Accounts Payable Specialist

The Accounts Payable Specialist is responsible for managing the full accounts payable cycle, ensuring timely, accurate, and compliant processing of vendor invoices and payments. This role plays a critical part in maintaining strong financial controls, supporting vendor relationships, and ensuring accounting accuracy within a regulated pharmaceutical manufacturing environment.

• Process vendor invoices and payment requests, ensuring accuracy, proper approvals, and correct general ledger coding.
• Perform invoice matching activities (2-way and 3-way matching, as applicable) and resolve discrepancies related to pricing, quantities, or documentation.
• Prepare and execute weekly and ad hoc payment runs, including ACH, check, and wire payments.
• Maintain and update vendor records, including payment terms, remit-to information, banking details, and tax documentation.
• Respond to vendor inquiries and statements; research and resolve aged or disputed items in a timely and professional manner.
• Monitor accounts payable aging and payment terms to support uninterrupted supply and services.
• Support month-end close activities related to accounts payable, including documentation and AP schedules as assigned.
• Maintain organized, audit-ready records supporting invoice approval, payment, and posting activities.
• Identify opportunities to improve accounts payable processes, efficiency, and internal controls.

• 0-3 years of hands‑on accounts payable experience in a professional accounting environment.
• Experience in a manufacturing, distribution, or regulated environment strongly preferred (pharmaceutical experience is a plus).
• Demonstrated experience working with invoice approvals, payment processing, and internal control procedures.

• Associate’s degree in Accounting, Finance, Business Administration, or a related field preferred.
• Equivalent combination of education and relevant experience will be considered.

• Strong working knowledge of accounts payable fundamentals, including invoice processing, matching, payment terms, and vendor maintenance.
• Experience using accounting or ERP systems and electronic invoice workflows.
• Proficiency in Microsoft Excel and Microsoft Outlook; comfortable working with detailed financial data.
• High attention to detail with strong organizational and time‑management skills.
• Clear written and verbal communication skills for interaction with vendors and internal stakeholders.
• Ability to handle sensitive financial information with discretion and professionalism.

• Annual merit‑based pay increases
• Automatic enrollment in a 401(k) at 3% pre‑tax with a 50% company match on the first 6% contributed
• Paid Time Off
• 10 paid company holidays
• Comprehensive medical, dental, vision, and life insurance coverage
• Tuition reimbursement for children and childcare expense reimbursement

• Full-time, on-site position (M-F 8:00 AM - 5:00 PM)