Clerical Assistant

THE POSITION

The Pennsylvania State Police are searching for a Clerical Assistant 2 who will provide administrative and clerical support to the Procurement and Supply Unit of the Staff Services Division, in the Bureau of Training & Education. The Procurement and Supply Unit purchases and provides supplies, materials, and equipment to the staff of the Bureau of Training & Education, including four Regional Training Centers.

The Clerical Assistant 2 will: initiate purchase requests for out‑services trainings, janitorial, office, and other training supplies; ensure and facilitate distribution when items are received; acquire price quotes, place orders via phone or online, and ensure accurate items ordered; handle P‑Card purchases and monthly reconciliations for the Bureau; review invoices for accuracy, receive delivered purchases and process payment accordingly while ensuring compliance with Department regulations;

prepare typed documents and correspondence for the Procurement and Supply Unit via computer, including drafting letters, designing forms, and preparing agency requisitions; complete audits as requested by the Comptroller’s Office.

• Full‑time employment, 37.5 hours per week.
• Work hours are 8:00 am to 4:00 pm, Monday through Friday with a 30‑minute lunch.
• Free parking at this facility.
• Telework:
  You will not have the option to telework in this position.
• Salary:
  Selected candidates who are new to employment within the Commonwealth of Pennsylvania will begin employment at the starting annual salary of $36,108 (before taxes).

Minimum Experience and Training Requirements:

• Six months as a Clerical Assistant 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration).
• Graduation from high school.
• An equivalent combination of experience and training.

Additional Requirements:

• One year or more of experience using Microsoft Office Suite (Word, Outlook and Excel).
• One year or more of experience in reviewing and processing payments.
• Six months or more of experience using SAP or similar programs.
• Ability to perform essential job functions.

• You must pass a background investigation and meet Criminal Justice Information Services (CJIS) compliance requirements.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law.

All diverse candidates are encouraged to apply.