Sr. Administrative Assistant

Job Summary (Primary Function)

The Senior Administrative Assistant handles a wide range of administrative and executive support tasks.

• Serve as back-ups to other executive assistants.
• Manage complex calendars and coordinate meetings with internal/external executives and assistants.
• Answer emails and direct incoming messages promptly.
• Prioritize and manage multiple projects; follow through on issues in a timely manner.
• Arrange travel, prepare itineraries, process meeting registrations, and prepare expense reports.
• Process invoices.
• Orientate new hires to the group.
• Assist in presentation preparation.
• Process membership renewals; order journal articles.
• Order supplies, prepare Fed Ex shipments, and maintain filing systems.
• Copying as assigned.
• Work with contract sponsors to open/manage purchase orders (POs) in accordance with company policies.
• Submit POs into Ariba (or similar) upon contract execution.
• Manage PO increase requests and notify sponsors if contract amendments are needed.
• Troubleshoot and resolve PO and invoice issues.

• Excellent written and verbal communication with strong attention to detail.
• 5+ years’ experience supporting at the executive level.
• Experience creating PowerPoint presentations.
• Strong MS Office skills (Word, Excel, PowerPoint, Outlook).
• Experience scheduling management travel.
• Highly organized, flexible, and enjoys administrative challenges in a fast-paced environment.
• Ability to analyze and solve problems.
• Customer service orientation.
• 6+ months call center experience.
• Proficient computer skills; good keyboard skills.
• Knowledge of administration and clerical processes.
• Professionalism and confidentiality; proactive and resourceful.
• Pharmaceutical/Biotech experience preferred.