Executive Assistant

This role provides high-level administrative and coordination support across executive operations, marketing, and client experience. The position is responsible for ensuring day-to-day activities run seamlessly, supporting internal teams, and maintaining a polished and consistent brand presence across all touchpoints.

Administrative Coordination

• Managing and coordinating meetings and appointments, including calendar updates and communication for the Principal
• Coordinating business and personal travel arrangements for the Principal (flights, hotels, reservations)
• Coordinating personal appointments, cards, and gifting needs for Principal

Financial Administrative Support

• Monthly time billing administrative support
• Assisting with project tracking data input and maintenance
• Monthly financial reporting administrative support

Special Projects

• Conducting research to support GSI growth initiatives, as directed by leadership
• Compiling findings into clear, organized spreadsheets and summaries
• Sharing information and insights in a structured and timely manner

Studio / Brand Presentation

• Maintaining a polished, client‑ready studio environment
• Organizing materials, samples, and storage
• Preparing branded materials for client and partner meetings

Marketing Support

• Coordinating printing and ordering of marketing collateral
• Conducting research and coordination for marketing initiatives (events, venues, partners)
• Compiling information into clear summaries and spreadsheets

Client Experience & Brand Support

• Executing client retention outreach (cards and gifting)
• Coordinating branded gifting and ensuring timely, polished delivery

Education

• High school diploma or equivalent required;
  Associate or Bachelor’s degree in Marketing, Business Administration, Communications, Hospitality, or a related field preferred
• Relevant certifications in marketing platforms, office administration, or project coordination are a plus.

Experience

• 2+ years of experience in executive assistant, office administration, marketing coordination, or similar roles
• Experience supporting leadership and managing multiple priorities in a fast‑paced environment preferred
• Familiarity with marketing platforms, content management systems, or design tools (Canva, InDesign, Later, etc.) strongly preferred
• Experience in a professional, client‑facing, or luxury service environment is a plus

Skills

• Exceptional organizational and time‑management skills with strong attention to detail
• Excellent written and verbal communication skills
• Ability to manage multiple responsibilities while maintaining accuracy and professionalism
• Strong interpersonal skills with a client‑focused, service‑oriented mindset
• Proactive problem‑solving and ability to anticipate needs
• High level of discretion and confidentiality when handling sensitive information
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and marketing/design tools
• Ability to maintain a polished, professional presence aligned with brand standards

• Ability to move throughout the studio and remain on feet for extended periods as needed
• Capability to lift and carry materials up to 25 lbs (samples, marketing materials, packages)
• Manual dexterity for handling materials, organizing assets, and using office equipment
• Ability to communicate clearly in person, by phone, and via digital platforms

Glenna Stone Interiors is an equal opportunity employer committed to creating a diverse and inclusive workplace. We provide equal employment opportunities to all employees and applicants without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, veteran status, or any other protected classification under applicable laws.