Long Term Substitute Clerk​/Secretary

Long-Term Substitute Secretary/Clerk

Freemansburg Elementary School is seeking a highly organized, proactive, and service-oriented secretary/clerk to support students, families, and staff in a fast-paced, student-centered environment. Freemansburg serves approximately 350 students and a large professional staff. The ideal candidate demonstrates reliability, discretion, strong organizational skills, and a commitment to supporting smooth school operations. As the first point of contact for families and visitors, the Secretary/Clerk plays a critical role in student registration, attendance, field trip coordination, and daily office operations.

This is an on-site position, Monday through Friday from 8:00 a.m. to 4:00 p.m., working within a collaborative, technology-forward office that relies heavily on Google Workspace and Our Student Information System (Synergy).

Responsibilities:

• Perform secretarial and clerical duties to support students, families, administrators, and staff in a dynamic elementary school setting
• Serve as the primary point of contact for inquiries related to student registration, field trips, and general student support services
• Process student registrations and withdrawals, maintaining timely and accurate communication with families
• Maintain organized, accurate, and confidential student records and files in accordance with district and state requirements
• Ensure district protocols are followed related to student attendance, payroll, school budget and purchasing processes, and other confidential tasks
• Coordinate field trips, including arranging transportation, confirming staff participation, and processing required documentation
• Provide clerical support to School Counselor, including assistance with attendance referrals and documentation
• Support scheduling needs and daily office operations as required
• Perform other duties as assigned to support the overall functioning of the school

Qualifications:

• Strong technology proficiency, including:
  Google Workspace (Gmail, Calendar, Docs, Sheets, Slides)
• Experience using advanced Google Sheets formulas to manage and analyze data across multiple tabs
• Ability to manage multiple Google Calendars for administrators, staff, IEP meetings, coverage requests, and school events
• Microsoft Office Suite (Word, Excel, PowerPoint), including creating and running large mail merges
• Familiarity with Synergy, including general knowledge of student scheduling processes post-enrollment (in coordination with administration)
• Strong interpersonal and communication skills with the ability to interact professionally with students, families, staff, district personnel, and outside agencies
• Service-oriented, positive demeanor with the ability to multi-task and manage competing priorities
• Exceptional attention to detail, organization, discretion, and follow-through

Pay Rate: $28.49 per hour

EQUAL RIGHTS AND OPPORTUNITIES POLICY:
As an equal rights and opportunities agency, the Bethlehem Area School District will not discriminate in its educational programs, activities, or employment practices, based on race, color, national origin, sex, disability, age, religion, ancestry, or any other legally protected classification. Announcement of this policy is in accordance with state and federal laws, including Title IX of the Education Amendments of 1972, Sections 503 and 504 of the Rehabilitation Act of 1973, and the Americans with Disabilities Act of 1990.