F&B Administrator

Hotel F&B Administrator

At Sofitel Philadelphia at Rittenhouse Square, elegance meets excellence! We are seeking a detail-oriented and analytical professional to join our team as Hotel F&B Administrator
. This role oversees all F&B Administrative duties and Hotel goods electronic receiving process for invoices. They provide accurate reporting and work directly with Culinary, F&B, and Finance teams in delivering the elevated experiences that define Sofitel.

• Maintain all receiving documentation / invoices and perform daily invoice entries in Birchstreet procurement systems for all hotel receivables
• Work collaboratively with Accounts Payable while maintaining an accurate checkbook to balances purchase orders against invoices.
• Assist all departments to build accurate order guides in Birchstreet procurement system
• Ensure pricing on products and goods is updated and maintained for accurate valuation of inventory and cost of sales.
• Support the month-end close, including inventory valuation, consumption reporting, and invoice verification
• Maintain contact/relationship with key suppliers for any potential questions or discrepancies

• Assist with audits and ensure full compliance with Accor Internal Controls and financial procedures including controls for transfers, voids, discounts, and wastage logs
• Ensure Bi-weekly Payroll is complete for the F&B Division in a timely manner with all supporting documentation and accuracy in Dayforce application
• Compile predictability and consent-to-work forms for all F&B colleagues
• Champion Silverware POS system for any adjustments
• Champion Open Table and Resy platforms
• Champion Canva for menu design and printing
• Assist F&B with monthly inventory counts
• Assist with mid-month food cost updates and analysis

• Other related duties as assigned

• Minimum 1-year experience in food & beverage supervisory or administrative role; luxury experience preferred.
• College diploma or degree in Hospitality, Finance, Accounting, or Supply Chain an asset.
• Strong analytical and numerical skills; proficient in Outlook & Excel.
• Experience with procurement systems such as Birch Street or Adaco an asset.
• Excellent attention to detail, accuracy, and organizational ability.
• Strong communication and collaboration skills with the ability to work cross-functionally.
• Ability to maintain strict confidentiality with financial and vendor data.
• Ability to lift up to 50 lbs and work in varying temperature environments.

• Be part of an influential team to guide the transformation of luxury, French hospitality.
• We recognize and celebrate team and individual successes.
• We are a brand influenced by French indulgence offering a genuine experience of art de vivre for both employees and guests.