Specialist, Document Systems

Specialist, Document Systems Skip to main content
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Hybrid locations:
USA
- Pennsylvania
- West Pointtime type:
Full time posted on:
Posted Todaytime left to apply:
End Date:
July 27, 2026 (15 days left to apply) job requisition :
R407449
** Job Description
**** Position Description
** Within the dynamic environment of Nonclinical Drug Safety (NDS), a Specialist in Information Management works with internal scientific staff and across our Research & Development Division to coordinate, assemble, and manage regulatory documents for internal studies and those acquired from external efforts. Using technical skills in document management, publishing, and other tools, the Specialist will support Preclinical Development (PCD) end user operations in Veeva and development of internal processes and tools to optimize document functions.

The successful candidate with collaborate closely with NDS data scientists to establish a new, validatable pipeline to leverage generative AI in authoring and reviewing draft reports across the NDS portfolio.
** Responsibilities:*
* -Actively contribute to report automation efforts by using advanced document management systems skills (e.g. APIs, data structures, and document / content knowledge).  Bring strong process and systems thinking to bear to drive business integration and enable scalable solutions that facilitate the effective and compliant use of generative AI in document generation in PCD.

-Collaborate with appropriate specialists to build, implement, and train users on related processes and tools for cross-functional participation.  Utilize advanced document management skills (e.g. Veeva super user or equivalent skills) to troubleshoot and resolve issues and recommend process and functionality improvements.  Contribute to the training and skills development of end-users.

-Using document management, publishing, and project planning tools, manage the generation of nonclinical study and supporting documents from creation through to finalization through careful oversight of required processes, content development & review, and document integration.

-Facilitate quality review to ensure that documents are appropriate, complete, and consistent with regulatory and company expectations.

-Careful collaboration with internal and external stakeholders throughout the document development and related processes.

-Participate in the development and implementation of tools and metrics to understand and improve processes and productivity.
** Science qualifications required:*
* -BS/BA degree including degrees in biological, chemical, computer science, and/or medical science disciplines - A minimum 3 years direct and relevant experience (OR)  
-MS/MA, including degrees in biological, chemical, computer science, and/or medical science disciplines - A minimum 2 years direct and relevant experience.
** Required experience and skills:**-Experience supporting nonclinical drug development programs within the pharmaceutical, biotechnology, or related industry-Direct, advanced experience with Veeva Vault operations and functions (e.g. super / advanced user, system owner, or equivalent); experience including process design / development, generation of procedural controls, and/or end-user support-Strong understanding of document lifecycle management, metadata, workflows,…