Temporary Planning Administrative & Finance Specialist

About the Opportunity

America At Work is assisting our client in identifying a
Planning Administrative & Finance Specialist to provide administrative, financial, and customer service support to the Planning Division.

This position is ideal for an organized, detail-oriented professional with experience in administrative support, financial transactions, municipal operations, planning, zoning, or community development
.

The successful candidate will work closely with applicants, developers, engineers, architects, consultants, residents, and City staff while managing financial records, escrow accounts, application processing, invoices, and planning-related transactions.

• Provide information to applicants regarding planning procedures, application requirements, and processes.
• Serve as a primary point of contact for applicants, developers, and consultants regarding financial matters and escrow accounts.
• Review required documents, plans, fees, and applications and process escrow deposits, application fees, and other planning- and historic-preservation-related payments.
• Process vendor invoices and invoices for payment in accordance with City financial procedures.
• Enter and update financial transactions in the City's financial management system (
  Munis
  ).
• Maintain escrow account balances and prepare periodic reconciliation reports.
• Coordinate with the Finance Department regarding deposits, reimbursements, account balances, and financial reporting.
• Notify applicants and developers of account deficiencies and coordinate the replenishment of escrow accounts.
• Develop budget reports and track expenditures.
• Prepare weekly and/or monthly reports as required.
• Assist with maintaining planning databases, records, and application tracking systems.
• Log applications into the City's tracking system and maintain application status reports.
• Coordinate application routing to internal departments and the planning commission for review.
• Respond to telephone and email inquiries in a professional and timely manner.
• Maintain effective communication with developers, engineers, architects, consultants, residents, and City staff.
• Attend and participate in meetings, public hearings, official meetings, and events as required.
• Work collaboratively with City departments to support compliance with applicable city, state, and federal regulations, statutes, and ordinances.
• Identify opportunities to improve processes, reduce review turnaround times, and enhance customer service.
• Perform other related duties as assigned.

• Valid Pennsylvania Driver's License
  .
• Bachelor's degree in Business Administration, Accounting, Public Administration, Planning, or a related field
  ; an associate degree combined with equivalent administrative and financial experience may be considered.
• At least 4 years of experience in administrative, financial, municipal, or office support work.
• Experience maintaining escrow accounts and processing development-related fees.
• Experience with financial software and Microsoft Office applications.
• Proficiency with Microsoft Word, Excel, Outlook, and electronic filing systems
  .

• Experience working in a municipal planning, zoning, engineering, or community development office
  .
• Experience with Munis or similar municipal financial software
• Local government or planning-office experience
• Bilingual (English/Spanish)

This is an excellent opportunity for an administrative or finance professional who enjoys working at the intersection of customer service, financial administration, planning, and local government
.

If you have experience in municipal administration, accounting, planning, zoning, community development, or financial operations—and are looking for a temporary full-time opportunity,we'd like to hear from you.