Events Manager

The American Philosophical Society (APS) is seeking a highly organized and professional Events Manager to join its Programs Team. The Events Manager will play a key role in advancing the APS’s mission of promoting useful knowledge by ensuring the seamless end-to-end planning and execution of a series of the APS’s highest profile events including its biannual Meetings (large multi-day symposiums), on-site and off-site private special events (small-to-medium sized gatherings for both internal and external APS stakeholders), and on-site rental events.

The successful candidate will collaborate with the Programs Team to match program vision, content, and audience with event design.

• Serve as the operational and administrative lead for the Society’s biannual Meetings, private special events, and rental events, ensuring seamless planning and execution from initial coordination through post-event follow-up.
• Lead end-to-end event management, including timelines, logistics, and registration.
• Manage vendors and production partners, such as caterers, hotels, security, AV, and photography.
• Develop run‑of‑show documents that ensure smooth cross‑departmental coordination and on‑site execution.

This is a full‑time position with benefits. The APS offers a competitive benefits package, including health insurance, dental, life insurance, long‑term disability, 403(b) with employer match, and paid days off.

• Bachelor’s degree or equivalent professional experience.
• 5+ years experience in event planning and/or hospitality.
• Familiarity with MS Office, Google Suite, and Zoom;
  Salesforce experience preferred.

• Well organized with strong project‑management skills and the ability to manage multiple complex projects simultaneously in a fast‑paced, high‑performance environment.
• Superior interpersonal skills with a positive attitude.
• Exceptional attention to detail paired with strong judgment and problem‑solving instincts.
• Strong communication skills, written and verbal.
• Demonstrated ability to be creative, flexible, adaptive to change, and to successfully collaborate and work effectively within and across organizational boundaries.

• Dependability in adhering to schedules and availability for early mornings, daytime, evenings, and weekends with schedules that vary based on the event calendar.
• Ability to travel for off‑site events.
• Other duties as assigned.

Background check required after a conditional job offer is made.

In‑person, Full‑time, Exempt position.

The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. This position operates in a professional office environment within the organization. The role frequently interacts with members in person, requiring extended periods of standing at a service desk for multiple hours at a time.

The role may also involve occasional walking, light lifting, traveling, and repetitive motions such as typing or using office equipment. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

Please submit your resume or CV and a cover letter detailing your interest and qualifications for the position. References will be requested for finalists.