Accounts Payable Associate

Job Summary

The basic function of this position is to coordinate the varying means of invoice receipt and process via direct input to Oracle or via an automated method. This position may also be responsible for various Vendor Management or Disbursement functions such as update/maintenance of the vendor master file, invoice reconciliation, vendor inquiries, and processing of payments.

• Review and process supplier invoices on a timely and accurate basis.
• Overall coordination and processing of all invoices, including specialized procedures for select vendors/types.
• Review applicable invoices for 3‑way match to Purchase Orders and communicate with appropriate parties to resolve discrepancies.
• Communicate with vendors and internal contacts to ensure vendor master file is accurate and up to date.
• Perform due diligence research related to vendor database via public record websites.
• Reconcile daily processing to ensure invoices are ready for payment.
• Coordinate and release payments via ACH or live check.
• Assist with maintaining the Payables database.
• Enforce company policies and procedures and uphold confidentiality standards.
• Analyze data from ad hoc reports as it pertains to the goals and objectives of the Accounts Payable department.
• Maintain record retention to ensure compliance with Federal and Company requirements.
• Provide training and support to area staff members.
• Develop and manage on‑going working relationships with vendors and all Optimum employees to maximize the efficiency of the department.
• Suggest and assist in the implementation of departmental operational improvements.
• Provide managerial support and assist with all departmental responsibilities and functions to ensure the continuous flow of daily work.

Supervised by:
Manager, Accounts Payable

Supervises: N/A

• Ability to establish relationships within all levels of the company and outside suppliers
• Ability to reprioritize key responsibilities and follow‑up
• Ability to make decision with minimal supervisory assistance
• Ability to support all departmental functions
• Ability to lead by example and be able to present oneself as a role model to others

• Detail oriented
• Possess good organizational and analytical skills
• Ability to tdevelop and manage customer relationships
• Possess good verbal and written skills
• Understand proper business phone etiquette
• Knowledge of internet search engines
• 1-3 years Account Payable experience
• 1 year of business experience

• BA / BS a plus
• Computer skills required:
  Word and Excel
• Access and Oracle experience a plus
• Minimum 1 year of processing experience required

Pay is competitive and based on a number of job‑related factors, including skills and experience. The starting pay rate/range at time of hire for this position in New York is $47,770.00 - $78,478.00 /year. For other locations, please inquire with your recruiter. The rates/ranges provided herein are the anticipated pay at the time of hire, and do not reflect future job opportunity.

We are an Equal Opportunity Employer committed to recruiting, hiring and promoting qualified people of all backgrounds regardless of gender, race, color, creed, national origin, religion, age, marital status, pregnancy, physical or mental disability, sexual orientation, gender identity, military or veteran status, or any other basis protected by federal, state, or local law.

Applicants must be authorized to work for any employer in the U.S. Please note that at this time, we do not provide visa sponsorship for employment.