Executive Administrator - Marketing Digital and Strategy

It Starts With Our Employees

Four Leaf's ultimate goal is to provide the best-in-class member and employee experience, and it all begins with two things: hiring incredible people and giving them a great place to work.

What You'll Do

Provide administrative support to the Senior Vice President (SVP) Marketing & Strategy while maintaining a strong one-on-one working relationship. The role requires exceptional organizational, communication, and problem-solving skills to manage complex schedules, coordinate strategic meetings, and support business operations.

Core Contributions

* Executive Support

* Provides direct administrative and operational support to the SVP maintaining a one-on-one working relationship & trusted partnership.

* Proactively anticipate the needs of senior leadership and provide timely support for internal and external meetings and engagements.

* Align with Leadership on weekly priorities and support execution of business and people initiatives.

* Calendar & Meeting Management

* Manage complex executive calendars and prioritize scheduling across multiple time zones.

* Strategically coordinate meetings, ensuring clear objectives and efficient use of leadership time.

* Prepare agendas, presentations, reports, and other meeting materials for leadership, business meetings, and Board/Board Committee sessions.

* Communication & Confidentiality

* Handle highly confidential communications with integrity, discretion, and political awareness.

* Serve as a key point of contact between the Marketing, Strategy, & Digital Leadership teams, executive assistants, Board members/volunteers, and other stakeholders.

* Communicate clearly, professionally, and effectively across all levels of the organization.

* Operational & Project Support

* Support Marketing, Strategy, & Digital strategic priorities by coordinating projects, conducting research, collecting data, and consolidating reports for leadership review.

* Assist with departmental operations, including team event coordination, daily Newsday compilation, and execution of additional team requests.

* Manage special projects while balancing executive support responsibilities.

* Exercise initiative in resolving issues and managing ambiguous tasks with minimal oversight.

* Event & Logistics Coordination

* Organize team events, off-sites, and team-building activities, including managing logistics and coordination.

* Arrange executive travel and manage expenses, including corporate credit card reconciliation, reimbursements, and system approvals.

* Problem Solving & Decision Making

* Respond with urgency to time-sensitive situations and act even when full context is not available.

* Demonstrate strong organizational skills and the ability to resolve scheduling conflicts and overlapping commitments.

* Protect executive time and ensure alignment with shifting priorities.

* Collaboration & Relationship Management

* Build strong working relationships with senior leadership, executive assistants, business operations teams, and key partners.

* Act as a collaborative team player who supports organizational efficiency and effectiveness.

* Provide back-up support in the absence of other administrative support colleagues.

Assets You Will Bring

* Associate's degree required or equivalent experience. Field of Study:
Business Administration, Management, Communications, or related field.

* 4-6 years of experience supporting senior executives or leadership teams in an administrative or executive assistant capacity.

* Computer

Skills:

Highly Proficient in Microsoft Office (Excel, PowerPoint, Word, Teams, Outlook).

* Advanced calendar and executive schedule management.

* Strategic thinking and prioritization.

* Confidentiality and executive discretion.

* Strong communication and interpersonal skills.

* Problem-solving and decision-making abilities.

* Project coordination and operational support.

* Event planning and logistics management.

* Ability to manage multiple priorities in a fast-paced environment.

The estimated salary for this role is $35.92 to $43.11 per hour. (Four Leaf Federal Credit Union offers a comprehensive benefits package, including medical, dental, and vision coverage; life and disability insurance; voluntary benefit programs; a 401(k) plan with employer match; reimbursement and wellness programs; and an annual performance-based bonus.)

What Sets Us Apart?

In addition to our comprehensive benefits, we invest in employee connection and well-being through:

* Competitive 401(k)

* Tuition and fitness reimbursement programs

* Flexible work options

* Volunteer opportunities

* Executive "Water Cooler Chats"

* Clubs, sports, and social events

* Food truck days

….and more!

Who is Four Leaf?

Four Leaf Federal Credit Union (Four Leaf) has been committed to the financial well-being of our members for over 80 years. Through our full range of competitive savings and loan products, you can trust us in every step of your financial journey. From applying for a credit card to closing on your mortgage to opening your child's first…