Executive Administrator - Marketing Digital and Strategy

Executive Administrator - Marketing Digital and Strategy

It Starts With Our Employees

Four Leaf's ultimate goal is to provide the best-in-class member and employee experience, and it all begins with two things: hiring incredible people and giving them a great place to work.

What You'll Do

Provide administrative support to the Senior Vice President (SVP) Marketing & Strategy while maintaining a strong one-on-one working relationship. The role requires exceptional organizational, communication, and problem-solving skills to manage complex schedules, coordinate strategic meetings, and support business operations.

Core Contributions

• Executive Support
  • Provides direct administrative and operational support to the SVP maintaining a one-on-one working relationship & trusted partnership.
  • Proactively anticipate the needs of senior leadership and provide timely support for internal and external meetings and engagements.
  • Align with Leadership on weekly priorities and support execution of business and people initiatives.
• Calendar & Meeting Management
  • Manage complex executive calendars and prioritize scheduling across multiple time zones.
  • Strategically coordinate meetings, ensuring clear objectives and efficient use of leadership time.
  • Prepare agendas, presentations, reports, and other meeting materials for leadership, business meetings, and Board/Board Committee sessions.
• Communication & Confidentiality
  • Handle highly confidential communications with integrity, discretion, and political awareness.
  • Serve as a key point of contact between the Marketing, Strategy, & Digital Leadership teams, executive assistants, Board members/volunteers, and other stakeholders.
  • Communicate clearly, professionally, and effectively across all levels of the organization.
• Operational & Project Support
  • Support Marketing, Strategy, & Digital strategic priorities by coordinating projects, conducting research, collecting data, and consolidating reports for leadership review.
  • Assist with departmental operations, including team event coordination, daily Newsday compilation, and execution of additional team requests.
  • Manage special projects while balancing executive support responsibilities.
  • Exercise initiative in resolving issues and managing ambiguous tasks with minimal oversight.
• Event & Logistics Coordination
  • Organize team events, off-sites, and team-building activities, including managing logistics and coordination.
  • Arrange executive travel and manage expenses, including corporate credit card reconciliation, reimbursements, and system approvals.
• Problem Solving & Decision Making
  • Respond with urgency to time-sensitive situations and act even when full context is not available.
  • Demonstrate strong organizational skills and the ability to resolve scheduling conflicts and overlapping commitments.
  • Protect executive time and ensure alignment with shifting priorities.
• Collaboration & Relationship Management
  • Build strong working relationships with senior leadership, executive assistants, business operations teams, and key partners.
  • Act as a collaborative team player who supports organizational efficiency and effectiveness.
  • Provide back-up support in the absence of other administrative support colleagues.

Assets You Will Bring

• Associate's degree required or equivalent experience. Field of Study:
  Business Administration, Management, Communications, or related field.
• 4-6 years of experience supporting senior executives or leadership teams in an administrative or executive assistant capacity.
• Computer
  
  Skills:
  
  Highly Proficient in Microsoft Office (Excel, PowerPoint, Word, Teams, Outlook).
• Advanced calendar and executive schedule management.
• Strategic thinking and prioritization.
• Confidentiality and executive discretion.
• Strong communication and interpersonal skills.
• Problem-solving and decision-making abilities.
• Project coordination and operational support.
• Event planning and logistics management.
• Ability to manage multiple priorities in a fast-paced environment.

The estimated salary for this role is $35.92 to $43.11 per hour. ( Four Leaf Federal Credit Union offers a comprehensive benefits package, including medical, dental, and vision coverage; life and disability insurance; voluntary…