Executive Assistant

Job Title

Provides high-level executive and administrative support to the Director of Finance and the Chief Operating Officer (COO).

Works closely to support daily financial operations, ensuring efficiency, accuracy, and confidentiality in a hospital environment.

Provide executive-level administrative support to finance leadership.

• Manage correspondence, communications, scheduling, and complex calendars.
• Assist The Director of Finance and COO with day-to-day administrative and financial activities.
• Coordinate vendor check requests, physician stipends, on-call payments, and supply/service requisitions.
• Manage physician, rental, and other hospital agreements.
• Maintain Hospital Policy and Procedure Manuals on the Intranet.
• Record and prepare meeting minutes for designated hospital committees.
• Perform monthly reconciliation of charge card purchases.

• Maintain punctual attendance in accordance with hospital policy.
• Complete mandatory education and comply with fire/safety and infection control requirements.
• Adhere to hospital dress code and identification badge requirements.
• Demonstrate adaptability, initiative, sound judgment, accountability, and a professional attitude at all times.

• Bachelor's degree required;
  Business, Finance, or Healthcare Administration preferred.
• Minimum 5 years of executive administrative experience supporting senior leadership, preferably in healthcare.
• Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Proven ability to manage competing priorities, complex schedules, and confidential information.
• Strong organizational, communication, and problem-solving skills.
• Ability to work independently in a fast-paced, high-accountability environment.
• Attention to detail.
• Time Management

USD $36.57 - USD $40.79 /Yr.

This range serves as a good faith estimate and actual pay will encompass a number of factors, including a candidate's qualifications, skills, competencies and experience. The salary range or rate listed does not include any bonuses/incentive, differential pay or other forms of compensation that may be applicable to this job and it does not include the value of benefits.

At Catholic Health, we believe in a people-first approach. In addition to the estimated base pay provided, Catholic Health offers generous benefits packages, generous tuition assistance, a defined benefit pension plan, and a culture that supports professional and educational growth.