Expense Team, Assistant Vice President - Blackstone Credit & Insurance

Role Overview

The Expense Team Assistant Vice President will support and oversee key functions across the BXCI Expense Team, with responsibility for multiple day-to-day expense operations, developing team members, and driving process improvements across travel & entertainment (T&E) and invoice allocation workflows. This role requires a highly motivated, detail-oriented candidate who can operate effectively in a fast-paced environment supporting a wide variety of functions.

A strong background in Finance, Accounting, and expense operations is required.

• Core Expense Operations & Oversight:
  Lead the day-to-day management of T&E expense allocations and invoice allocation processes, ensuring accuracy, timeliness, and compliance with allocation procedures and firm policies. Oversee expense report reviews for adherence to policies, acting as an escalation point for exceptions and complex issues; contribute to expense status reporting, including tracking approvals, aging, bottlenecks, and resolution plans; field questions regarding invoice status and provide technical guidance for related workflows.
• People Leadership & Stakeholder Management:
  Manage, mentor, and develop junior team members; set priorities, provide coaching, and ensure coverage for critical processes. Serve as a key point of contact for employee questions related to T&E allocations, approvals, and expense process expectations. Train new employees on T&E allocations and invoice allocation workflows.
• Systems Ownership (EAS + Concur) & Process Improvement:
  Oversee workflows for T&E reports and approvals, working with the team on documentation and training materials. Provide system administration support for Expense Allocation System (EAS) and operations (queue oversight, data maintenance, user support, and issue escalation). Assist with technical system troubleshooting and user assistance; coordinate with internal partners to resolve recurring system/process issues. Drive special projects to improve controls, reduce cycle times, and improve user experience.
• Allocation Governance & Service Management:
  Support allocation of select research and technology services and ensure proper allocation and documentation. Identify, assess, and elevate operational risks; recommend improvements and implement solutions with appropriate stakeholders.

• 5+ years of relevant experience in Finance, Accounting, expense operations, invoice allocation, T&E allocation, or related functions (asset management or financial services experience strongly preferred).
• 2+ years of people/team leadership experience, including prioritization and training.
• Hands-on experience with expense management systems such as Concur and EAS, including workflow approvals, reporting, and troubleshooting/user support.
• Demonstrated capability to review and enforce policy and allocation procedures, resolve exceptions, and follow up for approvals.
• Strong technical and analytical skills; highly detail-oriented with a strong control mindset.
• Proven capability to manage multiple tasks, shift priorities quickly, and support a wide variety of functions in a dynamic environment.
• Advanced Excel proficiency (e.g., pivots, lookups, reconciliation support).
• Excellent verbal and written communication skills, including the capability to summarize issues, develop recommendations, and make sound decisions.
• Proactive, takes initiative, and demonstrates strong ownership from problem identification through resolution.

Expected annual base salary range: $130,000 - $200,000. Actual base salary within that range will be determined by several components including but not limited to the individual's experience, skills, qualifications, and job location. For roles located outside of the US, please disregard the posted salary bands as these roles will follow a separate compensation process based on local market comparables.

Additional compensation and benefits offered include comprehensive health benefits (medical, dental, vision, and FSA), paid time off, life insurance, 401(k) plan, and discretionary bonuses. Certain employees may also be eligible for equity and other incentive compensation at Blackstone’s sole discretion.

Depending on the position, you may be required to obtain certain securities licenses if you are in a client-facing role and/or if you are engaged in the following: attending client meetings where you are discussing Blackstone products and/or client questions; marketing Blackstone funds to new or existing clients; supervising or training securities-licensed employees; structuring or creating Blackstone funds/products; and advising on marketing plans prepared by a sales team or developing and/or contributing information for marketing materials.

If you need a reasonable accommodation to complete your application, please contact Human Resources at  (US), +44 (0) (EMEA) or  (APAC).

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