Surgical Coordinator - Travel

Travel Required to Multiple Locations - Travel Bonus Available (Smithtown, Little Neck, Bethpage, Babylon, Rockville Centre).

SightMD is a rapidly growing integrated ophthalmic provider group, extending the reach of exceptional eye care to patients across New York, New Jersey, Pennsylvania, Connecticut and Massachusetts. With over 127 eye care providers and the convenience of 60 locations, our commitment to delivering unparalleled services is at the heart of everything we do. As we embark on our mission, we are actively seeking teammates who are eager to contribute to our legacy of eye excellence, a tradition that spans more than 50 years.

The Surgical Coordinator plays a critical role in managing the scheduling, coordination, and communication of all surgical procedures. This position involves working closely with surgeons, patients, insurance companies, and other healthcare professionals to ensure smooth and efficient surgical operations, while maintaining optimal patient care. The Surgical Coordinator must possess strong organizational, communication, and problem‑solving skills to ensure timely and effective surgical procedures.

Patient Coordination & Communication

• Serve as the primary point of contact for patients, addressing inquiries related to surgical preparation.
• Confirm surgery dates and provide patients with detailed pre‑operative and post‑operative instructions.
• Arrange patient transportation for surgical procedures or related appointments when needed.
• Address patient concerns and questions both before and after surgical procedures.

Surgical Scheduling & Documentation

• Schedule surgeries and coordinate pre‑operative and post‑operative appointments, including those with ambulatory surgery centers (ASCs) and surgeons.
• Ensure all required pre‑operative documentation—such as consent forms, medical history, and lab results—is collected, reviewed, and accurately documented.
• Prepare surgical folders and gather all necessary paperwork to ensure completeness and accuracy prior to procedures.
• Coordinate pre‑operative testing and review medication lists to ensure alignment with surgical protocols.
• Confirm all critical details related to surgical procedures, including scheduling, insurance verification, medical clearances, authorizations, and consent forms.
• Update the surgical schedule regularly to reflect any changes or adjustments.

Insurance Verification & Financial Coordination

• Communicate with insurance providers to verify coverage and obtain necessary authorizations for procedures.
• Verify insurance coverage, collect co‑pays and surgical fees, and reconcile patient balances.
• Collaborate with the billing department to ensure accurate recording and processing of charges.

Interdepartmental Coordination & Equipment Readiness

• Act as a liaison between surgeons, anesthesiologists, nursing staff, and other healthcare professionals to ensure all surgical requirements are fulfilled.
• Ensure availability and proper functioning of all necessary surgical equipment and supplies.

Administrative Tasks & Professional Development

• Maintain and manage patient records, ensuring accuracy and confidentiality.
• Utilize MD Prospects to track and manage patient leads.
• Monitor and respond to work emails and utilize shared tools like Google Drive to stay informed during the workday.
• Actively participate in continuing education by attending relevant classes or webinars and staying current with industry best practices.
• Maintain strict adherence to HIPAA regulations by safeguarding patient privacy and ensuring the confidentiality of all health information.
• Perform additional duties as assigned by the supervisor.

• High School diploma or equivalent.
• One (1) year of…