Accounts Payable Specialist Beverly Hills, CA

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to support a growing private aviation company in Beverly Hills, California. In this hybrid role, you will take ownership of end-to-end invoice and payment activities, helping the organization maintain accurate records and dependable vendor partnerships. This position works closely with finance and operational teams and is well suited to someone who is organized, detail-focused, and comfortable managing priorities in a fast-moving environment.

Responsibilities:

• Oversee the accounts payable workflow from initial invoice intake through final disbursement, ensuring transactions are completed accurately and on schedule.
• Examine invoices for correct coding, required approvals, and supporting backup before submission for payment.
• Reconcile purchase orders, receipts, and billing documents to confirm charges are valid and investigate any mismatches or exceptions.
• Prepare recurring payment batches and handle urgent or nonstandard payment requests when business needs require them.
• Partner with internal departments to obtain prompt approvals and clear up invoice-related questions that could delay processing.
• Administer vendor setup activities, including collection of documentation, banking validation, and controls designed to reduce fraud risk.
• Maintain complete and well-organized supplier records so files remain current and ready for audit review.
• Work with operations and finance contacts to resolve billing concerns, verify charges, and support multiple areas of the business.
• Monitor vendor billing patterns and flag unusual pricing or unexpected fees for further review.