Accounts Payable Specialist

Description We are looking for an Accounts Payable Specialist to support a growing private aviation company in Beverly Hills, California. In this hybrid role, you will take ownership of end-to-end invoice and payment activities, helping the organization maintain accurate records and dependable vendor partnerships. This position works closely with finance and operational teams and is well suited to someone who is organized, detail-focused, and comfortable managing priorities in a fast-moving environment.

Responsibilities:

- Oversee the accounts payable workflow from initial invoice intake through final disbursement, ensuring transactions are completed accurately and on schedule.

- Examine invoices for correct coding, required approvals, and supporting backup before submission for payment.

- Reconcile purchase orders, receipts, and billing documents to confirm charges are valid and investigate any mismatches or exceptions.

- Prepare recurring payment batches and handle urgent or nonstandard payment requests when business needs require them.

- Partner with internal departments to obtain prompt approvals and clear up invoice-related questions that could delay processing.

- Administer vendor setup activities, including collection of documentation, banking validation, and controls designed to reduce fraud risk.

- Maintain complete and well-organized supplier records so files remain current and ready for audit review.

- Work with operations and finance contacts to resolve billing concerns, verify charges, and support multiple areas of the business.

- Monitor vendor billing patterns and flag unusual pricing or unexpected fees for further review. Requirements - At least 3 years of experience handling full-cycle accounts payable responsibilities.

- Demonstrated background in a high-volume or operationally complex accounting environment.

- Strong ability to detect invoice discrepancies, research issues, and follow through to resolution.

- Hands-on experience with vendor onboarding processes and bank account verification procedures.

- Solid organizational and communication skills with the ability to manage deadlines independently.

- Comfortable collaborating with cross-functional and remote stakeholders while maintaining a high level of accuracy.

- Experience using Net Suite is preferred.

- An associate's or bachelor's degree in accounting, finance, or a related field is preferred.

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Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance.

Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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