Office Administrator​/Receptionist; In-Person

Office Administrator/Receptionist

We are seeking a polished, reliable, and professional office administrator/receptionist to be the first point of contact for our law firm. The ideal candidate will have excellent communication skills, a strong customer service mindset, and the ability to multitask in a fast‑paced legal environment. This role is vital in ensuring a welcoming atmosphere for clients while supporting the firm's administrative operations.

• Phone System Management:
  Answer, screen, and direct phone calls promptly and accurately.
• Mail Management:
  Handle incoming and outgoing mail.
• Client Management:
  Return phone calls as directed by attorneys and legal staff. Schedule client appointments and attorney meetings.
• Administrative Tasks:
  Greet clients, visitors, and vendors in a professional and courteous manner. Assist attorneys and legal staff with administrative tasks as needed. Manage office supplies inventory and place orders when necessary.
• Confidentiality:
  Handling sensitive and confidential information with care, following strict protocols to maintain client privacy and data security.
• Data Entry:
  Perform data entry, scanning, and filing of client records and legal documents.

• Education:
  
  High school diploma or equivalent required.
• Experience:
  
  Previous experience as an office administrator/receptionist, particularly in a legal setting, is preferred but not required.
• Technical
  
  Skills:
  
  Proficiency in using office software (e.g., Microsoft Office). Experience with legal records software is a plus.
• Communication
  
  Skills:
  
  Excellent verbal and written communication skills, with the ability to interact professionally with attorneys, staff and clients. Bilingual is a plus.
• Time Management:
  Ability to prioritize tasks and manage time effectively in a fast‑paced legal environment.
• Confidentiality:
  Demonstrated ability to handle confidential and sensitive information with discretion and integrity.

$18–30/hr

Full‑time;
In Office

• Medical, Dental, and Vision Insurance
• 403(b) Retirement Plan
• Paid Time Off and Paid Holidays