Executive Assistant to CEO

Executive Assistant

Passionate and motivated. Forward-thinking, inquisitive, and committed. We are looking for an experienced, high-level Executive Assistant for an Artist Management company within Live Nation.

The role will involve executive administrative responsibilities, managing business calendars, scheduling internal and external meetings, submitting expense reports, and coordinating travel. The ideal candidate will act as a point of contact for internal team, clients, and external partners, responsible for information flow, coordination of logistics for meetings, and execution of organizational responsibilities as needed.

The person will prepare correspondence and reports, draft correspondence from rough notes, research issues and activities, assist in the creation of presentations, and maintain confidential and administrative files. They will receive, screen, and follow-up all communications via phone, email, and mail. Extensive domestic and international travel arrangements will be prepared, including air, hotel, and transportation reservations, mileage programs, and upgrades with the ability to make frequent and last-minute changes.

The candidate will attend and participate in company meetings, shows/events, as on-site support, and a representative of the company, as required. They will purchase supplies for meetings and authorize payment for travel, training, professional memberships, subscriptions, and to vendors and service providers. Coordination with other executive assistants to support other executives as needed will also be part of the role. Additionally, the person may provide administrative support and assistance with special projects for staff in other companies within CEO's span of control.

The candidate should have 1 to 2 years of experience, preferably within the Music Industry with previous assistant experience. They should have exceptional attention to detail, excellent organizational and analytical skills, and the ability to prioritize and multitask in a fast-paced environment. Familiarity with social media platforms and proficiency in Outlook, Google Suite, Apple Calendar, MS Word, MS Excel, and Google Docs and Sheets are required.

Confidentiality in handling and processing confidential information and data, accuracy, speed to meet strict deadlines, sound decision-making within established guidelines, and the ability to analyze complex issues and develop and implement appropriate responses are also necessary.