Executive Assistant to CEO

Responsibilities

• Passionate and motivated. Forward-thinking, inquisitive, and committed. We are looking for an experienced, high-level Executive Assistant for an Artist Management company within Live Nation
• Executive administrative responsibilities - manage business calendar, schedule internal and external meetings, submit expense reports, coordinate travel
• Act as a point of contact for internal team, clients, and external partners - responsible for information flow, coordination of logistics for meetings, execution of organizational responsibilities as needed
• Prepare correspondence and reports; drafts correspondence from rough notes; research issues and activities; assists in the creation of presentations; maintains confidential and administrative files
• Receive, screen, and follow-up all communications via phone, email, and mail
• Prepare extensive domestic and international travel arrangements including air, hotel and transportation reservations, mileage programs and upgrades with the ability to make frequent and last-minute changes
• Attend and participate in company meetings, shows/events, as on-site support, and a representative of the company, as required
• Purchases supplies for meetings and authorize payment for travel, training, professional memberships, subscriptions, and to vendors and service providers
• Coordinate with other executive assistants to support other executives as needed
• May provide administrative support and assistance with special projects for staff in other companies within CEO’s span of control

• HEALTH:
  Medical, Dental and Vision benefits for you and your family, including Flexible Spending Accounts (FSA) and Health Savings Accounts (HSAs)
• WEALTH: 401(k) program with company match, Stock Program Reimbursement
• YOURSELF:
  Paid time off policy including holidays, sick time, and day off for your birthday, free concert tickets
• CAREER:
  Tuition reimbursement, student loan repayment internal growth and development programs & trainings
• FAMILY:
  New parent programs & support including caregiver leave and baby bonus, infertility support
• OTHERS:
  Volunteer time off, crowdfunding network

Passionate and motivated. Driven, with an entrepreneurial spirit. Resourceful, innovative, forward thinking and committed. At Live Nation Entertainment, our people embrace these qualities, so if this sounds like you then please read on!

Applicants must have strong attention to detail, solid knowledge of basic business practices, and excellent oral and written communication. Ideal candidates will excel in a fast-paced environment while supporting strong personalities. Familiarity with social media platforms, Instagram, Twitter, Facebook, You Tube, Tik Tok, Soundcloud, etc. Make sound decisions within established guidelines. Analyze complex issues and develop and implement appropriate responses. Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

Organize own work, set priorities, and meet critical time deadlines. Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner. 1 to 2 years of experience, preferably within the Music Industry with previous assistant experience. Work with accuracy and speed to meet strict deadlines. Use initiative and exercise independent judgment. Proficient in Outlook, Google Suite, Apple Calendar, MS Word, MS Excel, and Google Docs and Sheets.

Maintain confidentiality in handling and processing confidential information and data. Exceptional attention to detail, excellent organizational and analytical skills, and the ability to prioritize and multitask in a fast-paced environment.