Executive Assistant to CEO

Executive Assistant

We are looking for an experienced Executive Assistant to provide high-level support for a global entertainment firm with offices in Beverly Hills. This opportunity is ideal for an experienced, detail-focused candidate who thrives in a fast-paced corporate entertainment environment and knows how to manage complex executive needs with discretion and precision. The role centers on executive administration, including calendar oversight, travel coordination, meeting preparation, and select personal support responsibilities.

Qualified candidates must have entertainment experience and experience supporting C-level executives.

Responsibilities:

• Manage a demanding executive calendar by coordinating appointments, resolving scheduling conflicts, and ensuring day-to-day priorities are aligned.

• Arrange complex domestic and international travel, including flights, ground transportation, car service, and private aviation logistics when needed.

• Prepare executives for meetings by organizing materials, developing high-quality PowerPoint presentations, and supporting board-related documentation.

• Serve as a point of contact for senior leaders, external partners, and high-profile talent while maintaining discretion and confidentiality.

• Handle expense reporting and reimbursement processing accurately using designated corporate systems and established timelines.

• Coordinate calls, virtual meetings, and in-person sessions through platforms such as Zoom and Slack, ensuring all logistics are in place.

• Provide administrative support across routine executive functions, including correspondence management, meeting scheduling, and daily workflow organization.

• Assist with occasional personal support tasks such as arranging personal travel and helping coordinate property-related needs as requested.