Staffing Coordinator, Administrative​/Clerical

Job Description

We are seeking a highly organized Scheduling Coordinator to manage staff and provider schedules within a busy outpatient healthcare environment. The Scheduling Coordinator is responsible for developing and maintaining accurate schedules, coordinating staffing coverage, processing time-off requests, and ensuring compliance with organizational policies and labor guidelines. The ideal Scheduling Coordinator is detail-oriented, proactive, and able to adapt quickly to changing staffing needs while supporting efficient clinic operations.

• 8-hour shifts between 8:00 AM and 8:00 PM
• One weekend day per month

• Develop and maintain comprehensive staff and provider schedules to ensure appropriate clinic coverage
• Enter, update, and modify schedules using UKG (Kronos) to reflect staffing changes
• Monitor staffing levels and respond promptly to call-outs, emergencies, and operational needs
• Coordinate weekend and holiday schedules while maintaining fair rotation practices
• Process employee time-off requests and arrange coverage as needed
• Track attendance, availability, and staffing trends, reporting concerns to leadership
• Collaborate with Human Resources and Payroll to reconcile schedules and time-off records
• Perform routine schedule audits to ensure accuracy and compliance with organizational policies and labor regulations
• Prepare staffing reports using UKG, Microsoft Excel, and other reporting tools
• Recommend workflow and scheduling process improvements based on operational data
• Perform additional administrative duties as assigned

• High school diploma or GED
• Experience using Epic or FAST
• Minimum of 1 year of recent experience in an outpatient clinic or medical office
• Ability to read, understand, and respond to detailed written and verbal instructions

• Two or more years of recent experience with large-scale staff and provider scheduling
• Certification in healthcare administration or scheduling
• Knowledge of medical terminology
• Experience using UKG (Kronos)

As a Scheduling Coordinator, you will play a key role in supporting daily clinic operations by ensuring providers and staff are scheduled efficiently and appropriately. The Scheduling Coordinator works closely with leadership, Human Resources, Payroll, and clinical teams to maintain accurate schedules, optimize staffing coverage, and contribute to high-quality patient care.