Project Administrator

Job Description

This is an exciting opportunity for a Project Administrator to support their project management team with the day-to-day administrative functions of active construction projects. This individual will play a key role in keeping projects organized, ensuring documentation is accurate, and helping projects stay on schedule from preconstruction through closeout.

• Provide administrative support to Project Managers throughout the lifecycle of multiple construction projects
• Prepare and maintain project documentation, including contracts, subcontracts, change orders, RFIs, submittals, and meeting minutes
• Track project budgets, commitments, invoices, and lien releases
• Assist with permitting, project closeout documentation, and warranty packages
• Coordinate with subcontractors, vendors, clients, and internal teams to ensure timely communication and document flow
• Maintain project files and update information within project management software
• Support scheduling meetings, preparing reports, and monitoring project milestones
• Process purchase orders, invoices, and other project-related administrative tasks

• 2+ years of project administration experience within the construction industry, preferably with a General Contractor
• Familiarity with construction documentation, including RFIs, submittals, change orders, and contracts
• Strong organizational and multitasking skills with excellent attention to detail
• Proficient in Microsoft Office, particularly Excel, Word, and Outlook
• Experience with construction management software such as Procore, Bluebeam, CMiC, Viewpoint, Sage, or similar is a plus
• Excellent communication skills and the ability to work effectively in a fast-paced environment