LN Concerts, Executive Assistant

Executive Assistant

We are seeking a proactive, highly organized, and professional Executive Assistant to support a Touring Executive for the Live Nation Concerts division. This role requires exceptional organizational capabilities, sound judgment, and strong interpersonal and communication skills. The ideal candidate will have experience supporting high-level executives and managing dynamic workflows within a fast-paced, high-profile environment.

What This Role Will Do

• Proactively manage a busy and complex calendar
• Schedule and coordinate meetings or other events as directed
• Use sound judgment and carefully ascertain the nature of incoming phone calls, accurately records messages, address issues on your own, and transfer calls as necessary. Follow up with callers regarding information requests.
• Proactively manage the workflow of the Executive, including meetings, correspondence, and milestones.
• Help organize critical work projects. Prioritize with the Executive to make sure that all objectives are addressed and handled in a timely manner.
• Communicate with high-level contacts inside and outside the company, including booking agents, Artist Managers, and leading industry professionals.
• Work with other members of internal departments as requested to promote departmental objectives.
• Compose, type, and prepare correspondence, memos, PowerPoint presentations, confidential materials, etc. of the highest quality.
• Directly coordinate, or coordinate with the Travel Department, travel arrangements including flights, hotels, and car services as requested and create itineraries, including all confirmations and contact information for flights, hotels, and transportation. Update itineraries and check for new information pertaining to travel. Prepare and update office travel schedule.
• Coordinates, administers, and tracks show contracts, payments, and other paperwork from beginning to end.
• Provide general administrative support and perform diversified administrative duties; prioritize and manage projects with minimal supervision.
• Interface with agents and venues to verify availability and build a calendar of events
• Manage internal documentation using internal booking systems, calendars, and ticketing schedules.
• Assist in administration for booking amphitheaters, arenas, and theaters.
• Run business-related errands as requested by assigned executive.
• Multitask in a fast-paced environment and remain organized, with attention to detail.
• Serve as the point of contact for incoming ticket requests from internal and external clients
• Other duties as assigned by management

What This Person Will Bring

• Must be fully fluent in Spanish
• Minimum 2+ years supporting a senior-level executive, ideally in the music, entertainment, or live event industries
• Bachelor's degree or equivalent professional experience
• Superior organizational, time management, and multitasking skills
• High degree of professionalism and discretion in handling sensitive information
• Strong written and verbal communication skills
• Technically proficient with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and adept at navigating internal systems and online research
• Experience with travel coordination and event planning
• Confident working independently and in a team environment, with a strong sense of ownership and accountability
• Flexibility to work a varying schedule, including evenings and weekends, based on business needs

Benefits & Perks

Our motto is 'Taking Care of Our Own' through 6 pillars of benefits:

Health:
Medical, vision, dental and mental health benefits for you and your family, with access to a health care concierge, and Flexible or Health Savings Accounts (FSA or HSA)

Yourself:
Free concert tickets, generous paid time off including paid holidays, sick time, and personal days

Wealth: 401(k) program with company match, stock reimbursement program

Family:
New parent programs including caregiver leave, plus fertility, adoption, foster, or surrogacy support

Career:
Career and skill development programs with School of Live, tuition reimbursement, and student loan repayment

Others:
Volunteer time off, crowdfunding match

Equal Employment Opportunity

We aspire to build teams that reflect and support the fans and artists we serve. Every day we aim to promote environments where everyone can be themselves, contribute fully, and thrive within our company and at our events. As a growing business we will encourage you to develop your professional and personal aspirations, enjoy new experiences, and learn from the talented people you will be working with.

Live Nation strongly supports equal employment opportunity for all applicants regardless of age (40 and over), ancestry, color, religious creed (including religious dress and grooming practices), family and medical care leave or the denial of family and medical care leave, mental or physical disability (including HIV and AIDS), marital status, domestic partner status, medical condition (including cancer and genetic characteristics), genetic information,…