Production Coordinator, Events & Hospitality

Overview

Who We Are
: IMG is a leading global sports marketing agency, specializing in media rights management and sales, multi-channel content production and distribution, brand partnerships, strategic consulting, digital services, and events management. It powers growth of revenues, fanbases and IP for more than 200 federations, associations, events, and teams, including the National Football League, English Premier League, International Olympic Committee, National Hockey League, Major League Soccer, ATP and WTA Tours, the AELTC (Wimbledon), Euro league Basketball, CONMEBOL, DP World Tour, and The R&A, as well as UFC, WWE, and P .

IMG is a subsidiary of TKO Group Holdings, Inc. (NYSE: TKO).

TKO Group Holdings, Inc. (NYSE: TKO) is a premium sports and entertainment company. TKO owns iconic properties including UFC, the world’s premier mixed martial arts organization; WWE, the global leader in sports entertainment; and P , the world’s premier bull riding organization. Together, these properties reach 210 countries and territories and organize more than 500 live events year-round, attracting more than three million fans.

TKO also services and partners with major sports rights holders through IMG, an industry-leading global sports marketing agency; and On Location, a global leader in premium experiential hospitality.

TKO is seeking a Coordinator for the Corporate Events team who will be responsible for supporting event production initiatives in the planning and execution of all internal and external events, retreats and hospitality lounges for the company and its rapidly growing divisions across sports and entertainment. They will report to the Corporate Events Senior Director of Production, who is based in Los Angeles and assist in all company wide projects within the Los Angeles and beyond.

The position allows for growth and direct interaction with senior executives and relationship building with key external partners and hospitality industry counterparts.

• The business units that this position will support, but are not limited to are TKO Corporate, UFC, WWE, P , IMG, On Location, WME, WME Sports and 160/90.
• Coordinating production through the use of various vendors and supports, and communicating effectively to the rest of the team requires the candidate to be diligently organized and efficient in Excel/Google Sheets. This includes being well-versed in drafting email communications and following guest information timelines, tracking corporate allocations across the businesses and prepping event logistics as well as assisting with on-site hospitality for executive guests.
• Planning and executing events responsibilities include but are not limited to vendor/venue sourcing and outreach, event supplies and materials procurement, invitation distribution and guest list management.
• Professional hosting at high-level events for internal and external executives requires confidence and polished interactions while managing their needs from arrival to departure. This includes the ability to communicate effectively, address requests promptly, make decisive judgments to resolve issues efficiently, handle high-pressure situations with assurance and proactively anticipate guest preferences to ensure a smooth experience. Then leveraging prior knowledge of their preferences to better prepare for future events and encounters.
• The ideal candidate is proactive, detail-oriented, highly strategic, with strong written and verbal communication skills. They’re also able to manage multiple events and projects in a high-pressure, fast-paced environment. They will need to be constantly aware of what is going on throughout the businesses we service and will need to build strong relationships with a variety of internal TKO employees and executives as well as external vendor and hospitality partners.
• Must be able to travel domestically and internationally as well as work extended hours during peak event seasons and on larger projects. Having a driver’s license and passport are required. Estimated yearly travel is approximately 30%.

• 1-3 years' experience…