Senior Construction Project Coordinator

Senior Construction Project Coordinator

Omninet Capital LLC – Beverly Hills, California, United States – Facilities

Omninet Capital is a vertically integrated private real estate investment and property management firm headquartered in Beverly Hills, California. The firm owns and operates a diversified portfolio of multifamily and commercial assets across the United States, managed by approximately 300 professionals that cover acquisitions, capital markets, asset management, property operations, construction, accounting, legal, and technology. Omninet combines institutional rigor with the speed of a principal investor, continually leveraging AI and automation to accelerate underwriting, improve decision‑making, and uncover opportunities others miss.

The Senior Construction Project Coordinator partners directly with the Director of Construction – CAPEX to keep projects organized, documented, compliant, and on schedule from pre‑construction through closeout. The ideal candidate brings strong construction administration experience, exceptional organizational skills, a proactive mindset, and the ability to manage multiple projects simultaneously to promote consistency, accountability, and operational excellence.

• Provide day‑to‑day support to the Director of Construction and field teams across multiple projects.
• Maintain and organize project documentation, including contracts, drawings, specifications, permits, RFIs, submittals, change orders, meeting minutes, and closeout packages.
• Coordinate communication among internal stakeholders, contractors, consultants, vendors, and government agencies.
• Track project schedules, milestones, deadlines, and deliverables to ensure timely execution.
• Prepare meeting agendas, attend project meetings, and distribute accurate meeting minutes and action items.

• Manage project filing systems to maintain complete, current, and audit‑ready documentation.
• Track permits, inspections, compliance requirements, and regulatory milestones.
• Support contract administration, vendor onboarding, insurance compliance, lien waivers, and subcontractor documentation.
• Ensure project records align with company standards, legal requirements, and internal controls.
• Assist with procurement activities, bid documentation, purchase orders, and vendor coordination.
• Support invoice review and processing, payment tracking, and budget reporting.
• Assist the Director of Construction with cost tracking, change order logs, and financial documentation.
• Maintain accurate project cost records and assist with forecasting and reporting activities.

• Monitor project schedules and support updates to construction timelines.
• Track project action items and follow through with stakeholders to ensure accountability.
• Prepare recurring project status reports for leadership and project teams.
• Assist with quantity takeoffs, material tracking, and project cost‑control initiatives.

• Conduct periodic site visits to document project progress and support field coordination efforts.
• Assist with quality control documentation and punch‑list tracking.
• Support RFI, submittal, and shop drawing review processes.
• Maintain as‑built drawings and closeout documentation throughout the project lifecycle.

• Identify opportunities to improve project workflows, reporting, documentation standards, and construction administration processes.
• Support the implementation of technology, automation, and best practices to enhance project execution and transparency.

• 5+ years of experience in construction coordination, project administration, project engineering, or a related construction management role.
• Experience supporting multifamily, commercial, hospitality, or large‑scale renovation projects.
• Strong understanding of construction project life cycles, documentation, and project controls.
• Proficiency with Microsoft Office Suite, particularly Excel, Word, and PowerPoint.
• Ability to review construction drawings, specifications, and project…