Accountant - Finance Dept

City of Beverly - City Accountant (35hrs/wk)

Supervisor: Director of Municipal Finance
Grade: N/A
Union: No
Classification: Exempt

City of Beverly is an Equal Opportunity Employer.

At the City of Beverly, we embrace building a more diverse workforce. We strive to attract, develop and retain a workforce that is as diverse as the residents we serve and to foster an inclusive work environment that embraces the strength of cultures and individuals. We are committed to fair recruitment, retention, advancement and compensation, and we administer all of our practices and programs without discrimination on the basis of race, ancestry, place of origin, color, ethnic origin, citizenship, religion or religious beliefs, creed, sex (including pregnancy and pregnancy-related conditions), sexual orientation, genetic characteristics, veteran status, gender identity, gender expression, age, marital status, family status, disability, or any other ground protected by applicable law.

It is our priority to remove barriers to provide equal access to employment. A Human Resources representative will work with applicants who request a reasonable accommodation during the application process. All information shared during the accommodation request process will be stored and used in a manner that is consistent with applicable laws and City of Beverly policies.

• Supervise the Accounting office staff
• Responsible as the keeper of all financial information, including:
• Preparation and maintenance of all financial and accounting records in accordance with Mass General Laws
• Compliance with all federal, state, and local regulations involving appropriations and expenditures
• Preparation of all financial reports
• Maintaining permanent records
• Provides control and compliance with standards established by the Division of Local Services, Director of Accounts and legal requirements as prescribed by MGL
• Review and address departmental budgets to actual differences and resolve discrepancies with journal entries and budget transfers as necessary
• Provides control and compliance with standards established by the Director of Accounts and legal requirements as prescribed by MGL
• Review and approve various reimbursement submission requests
• Ensure the reconciliation of accounts receivable subsidiary ledgers in the Collector’s Office to the general ledger in accounting (includes Real Estate, Personal Property, Motor Vehicle Excise, Boat Excise, and Water and Sewer funds for all years)
• Ensure the reconciling of cash accounts in the subsidiary ledger (Quicken) and the accounting general ledger; this reconciliation will take place monthly and a quarterly report will be filed with the Department of Revenue
• Audit the cash procedures in the City’s operating departments and the Collector’s Office at least quarterly
• Review and audit balances for various accounts that may negatively affect the City’s financial free cash position, including grants, special revenue funds and capital projects
• Responsible for GASB 34-Fixed Assets including infrastructure; this will include the recording and maintenance of a fixed asset software system and reporting of it to be posted to the City’s general ledger system
• Review and audit bank statements in the Treasurer’s Office to ensure that accounting practices are followed according to Massachusetts General Law; each bank account should be audited at least annually by the accounting office
• Review various year-end reporting for the outside auditors, including outstanding purchase order encumbrances, uncompensated absences, reconciliation of abatements, deferred revenue reconciliation and all withholding accounts
• Review and approve all payroll and accounts payable warrants prior to issue
• Support the School Department in the preparation of the School End of Year reports needed for submission (includes schedules 1 & 19)
• Evaluate, create and implement a variety of internal controls and procedures to support accurate and efficient operations as well as safeguard against risk of errors or fraud
• In coordination with the City Finance Director and the Assessing Department, prepare information for the submittal of the…