Senior Bookkeeper

Job Summary

The Senior Bookkeeper performs a variety of accounting, financial and administrative functions in support of the District’s Business Office. This position is responsible for managing accounts receivable, scholarship accounting, building rental administration and other fiscal operations.

The Senior Bookkeeper also serves as a backup to the District Registrar and provides additional support to ensure the efficient operation of Business Office functions.

• Manage the collection, recording and reconciliation of tuition and fee payments
• Process electronic payments through Unipay, including retrieval, recording and reconciliation of transactions
• Prepare and process timely bank deposits
• Record and reconcile deposits for Beverly High School and Beverly Middle School student activities, athletics, laptop programs and transportation activities in Munis
• Maintain revolving account records and supporting documentation
• Monitor and update individual preschool tuition accounts; communicate with families regarding outstanding balances and collection efforts
• Process refunds and account adjustments as needed
• Prepare monthly invoices for the YMCA after school program
• Manage deposits and financial activity for the Gifts to Schools account, including oversight of the purchase order process and invoice documentation

• Create and maintain vendor records in Munis
• Enter invoices and prepare vendor warrants for Gifts to Schools accounts
• Review supporting documentation to ensure accurate processing and compliance with district procedures

• Basic accounting functions
• Prepare warrants and supporting documentation for approval
• Prepare monthly revenue reports and School Committee financial reports
• Process employee tuition reimbursement requests in accordance with district policies and contractual requirements
• Analyze revenue accounts, identify discrepancies, process adjustments, and assist with financial projections
• Maintain student accident reporting records and submit insurance claims when applicable
• Complete monthly sales tax reporting and related accounting entries

• Review and process scholarship and financial assistance applications
• Determine eligibility in accordance with established guidelines
• Maintain scholarship records, tracking spreadsheets and award documentation
• Coordinate award notifications and related correspondence

• Administer the district’s facility rental program
• Process rental applications, agreements and required documentation
• Coordinate facility use schedules with school administrators, custodial staff and external organizations
• Prepare invoices, process payments and maintain accurate rental records

• Assist Director of Finance with Medicaid billing activities and required financial reporting
• Maintain supporting documentation and records to ensure compliance with applicable regulations
• Coordinate with district staff and external service providers as needed

• Serve as backup support for the District Registrar during absences or periods of increased workload
• Assist with student registration processes and residency documentation
• Provide additional administrative support related to student records as needed

• Maintain confidentiality of financial, employee, student and other sensitive information
• Provide exceptional customer service to employees, families, vendors and community members
• Perform other duties as assigned to support the effective operation of the Business Office

• Associate degree in Accounting, Business Administration, Finance or a related field; or equivalent combination…