Associate Office Manager

We’re seeking a polished, highly organized Office Manager who thrives in a dynamic, professional environment. This role plays a critical part in delivering a seamless workplace experience while supporting daily office operations and facilities coordination.

This position requires professionalism, sound judgment, and the ability to interact confidently and effectively with senior leadership, including C-level executives, on a daily basis.

If you take pride in running an efficient office, enjoy being the go-to resource, and can balance logistics with discretion and executive presence, this may be the right opportunity for you.

• Serve as a professional and welcoming first point of contact for visitors, employees, and senior leadership
• Interact regularly with C-level executives, providing polished, responsive, and confidential support
• Oversee day-to-day office operations to ensure a smooth, organized, and professional environment
• Partner closely with HR to support onboarding and manage sensitive information with the highest level of discretion
• Coordinate meetings, executive visits, catering, and company events
• Manage office supplies, breakroom inventory, mail distribution, and purchasing
• Administer building access and badge systems
• Serve as primary liaison for facilities vendors and maintenance requests
• Support compliance efforts, audits, and workplace safety initiatives
• Assist with budget tracking, reporting, and administrative documentation

• 2+ years of office administration or office management experience
• Professional presence with the ability to confidently engage with executive leadership
• Strong organizational and multitasking skills in a fast-paced environment
• Excellent written and verbal communication skills
• High level of discretion and integrity when handling confidential information
• Proficiency in Microsoft Office
• Self-motivated with the ability to work independently and anticipate needs
• Preferred: Experience supporting executive leadership or facilities operations; valid driver’s license.