Special Education Administrative Assistant

Special Education Administrative Assistant (Full Year) Job Details

Job : 5596036
Final date to receive applications: Posted until filled
Posted: Mar 20, 2026 12:00 AM (UTC)

Starting Date: Jun 30, 2026

Diversity is a core value for the Beverly Public School District. We are passionate about building and sustaining an inclusive and equitable working and learning environment for all students, staff and faculty. We believe every member on our team enriches our diversity by exposing us to a broad range of ways to understand and engage with the world, identify challenges, and to discover, design and deliver solutions.

• Perform all general clerical duties including, but not limited to, word processing, making copies, filing, data entry, answering the telephone, opening and delivering mail, etc.
• Process, maintain and update student information using multiple student database systems, spreadsheets, contracts and reports for record keeping, tracking and state reporting.
• Send out and process evaluation consent forms and other documentation.
• Schedule Team meetings in accordance with required timelines.
• Coordinate with the transportation department regarding special education transportation.
• Support the department with parent communication and communication with other collateral parties/agencies.
• Compile and send records for record requests.
• Assist with the distribution of information, mailings, publications, and scheduled events.
• Assist with registration of incoming students, as needed.
• Assist with computer, telephone and copier issues, as needed.
• Provide coverage for preschool office when needed.
• Create a warm and welcoming school environment for school staff and community members.
• Communicate in a professional and courteous manner with Students, Parents, Staff, School and vendors.
• Maintain confidentiality and handle sensitive materials.
• Perform and assist with other duties that may be assigned by the Administrator of Special Education and Pupil Personnel Services or other Beverly Public Schools administration to support the Special Education team, as needed.

Position Type: Full-time

Job Categories: Support Staff >
Administrative Assistant

Beverly Public Schools is committed to maintaining a work and learning environment free from discrimination on the basis of race, color, sex, religion, national origin, ethnicity, sexual orientation, gender identity, homelessness, age and or disability, pregnancy, marital/civil union status, ancestry, place of birth, age, citizenship status, veteran status, political affiliation, genetic information or disability and any other class or characteristic protected by law.

Beverly Public Schools prohibits retaliation against individuals who oppose such discrimination and harassment or who participate in an equal opportunity investigation.

• High School Diploma and demonstrated equivalent office experience in a responsible position.
• A minimum of two years progressively responsible clerical experience.
• Demonstrated skills in communication, both written and oral, with all persons associated with the school and community.
• Ability to work independently and exercise good judgment to support daily operations.
• Demonstrated organizational skills, flexibility and high energy level.
• Ability to calculate figures and amounts such as percentages.
• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or electronic form.
• Expertise and skill in utilizing personal computers, Google Suites, word processing, database, and spreadsheet applications including mail merge. Excellent customer service and interpersonal skills. Excellent written and oral communication skills. Strong organizational skills.
• At least 5 year(s) of relevant experience preferred.
• Citizenship, residency or work visa required.
• Three letters of recommendation required.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. While performing the duties of this job, the employee is regularly required to sit. The employee frequently is required to stand, walk, talk, and hear.

The employee is occasionally required to use hands to finger, handle, or feel objects, tools, or controls and reach with hands and arms, climb or balance and stoop. The employee must lift and/or move up to 10 pounds. Specific vision abilities required by this job include the ability to adjust focus.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. Work is performed in an office environment. Majority of the work is…