Executive Assistant

Overview

A highly regarded and growing investment-focused organization located in Beverly, MA is seeking an experienced Temporary Executive Assistant to provide high-level support to a senior executive. This is a temporary opportunity covering a maternity leave, offering exposure to a fast-paced, high-performance environment supporting both business and personal administrative functions.

• Title: Executive Assistant (Temporary - Maternity Leave Coverage)
• Location: Beverly, MA (Hybrid - 3 days onsite)
• Travel: Occasional travel (1-2x/month) to Washington, DC
• Schedule: Monday-Friday, 8:30 AM - 5:00 PM (onsite by 9:00 AM)
• Duration: June through March 2027
• Pay: up to $45/hour based on previous experience

• Act as a strategic gatekeeper, managing complex calendars, communications, and shifting priorities across professional and personal commitments
• Proactively prepare executive for meetings by coordinating logistics, materials, and schedules to ensure seamless execution
• Oversee administrative workflows including project tracking, stakeholder communication, and coordination of meetings, events, and special initiatives
• Draft and manage correspondence on behalf of the executive with a high degree of professionalism and sound judgment
• Partner closely with internal leadership and external stakeholders to help drive key initiatives forward
• Coordinate logistics and materials for quarterly Board of Directors meetings
• Travel as needed to support board meetings and key in-person engagements
• Maintain organized tracking systems for priorities, deliverables, timelines, and follow-ups
• Ensure timely follow-up on action items, maintaining efficiency and accountability across work streams

• 3-5+ years of executive assistant experience supporting senior leadership (C-level preferred)
• Proven ability to operate effectively in a fast-paced, high-demand environment
• Strong organizational skills with the ability to manage multiple priorities simultaneously
• Excellent written and verbal communication skills
• Professional presence with strong interpersonal skills
• High level of discretion and ability to handle confidential information
• Proactive, solutions-oriented mindset with strong attention to detail
• Flexibility to support time-sensitive needs outside of standard business hours as needed
• Proficient in Google Workspace, Microsoft Office, and Apple-based systems
• Valid driver's license and passport required
• Bachelor's degree preferred

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.